Administrative Assistant

1 month ago

Montreal, Quebec, Canada Randstad Canada Full time
Administrative Assistant - Student Recruitment

We are seeking an experienced Administrative Assistant to join our team in the student recruitment department. As an Administrative Assistant, you will be responsible for supporting the recruitment team in the preparation of advertisements, processing sponsorship and donation invoices, and coordinating logistics for recruiting activities.

Responsibilities:
  • Assist the marketing team with the preparation of advertisements for sponsorship activities with law schools or student associations and committees
  • Process sponsorship and donation invoices from civil law faculties
  • Assist in the organization of all recruiting activities taking place at our firm or at law schools, including ordering food, reserving rooms, following up with participants and organizing required materials
  • Register the firm for civil law faculty career days and coordinate the logistics of participating in these events
  • Publish job postings and process a large volume of applications received in the context of the Course aux stages (main recruitment period) as well as co-op recruitment
  • Assist in the organization of activities related to the Course aux stages, including interviews, interviewer documentation, candidate reception, various lunches and recruitment dinners
  • Assist in planning the reception, training and integration of summer students and articling students, including the summer student social calendar
  • Process student registration and tuition fees with the École du Barreau and communicate with the École du Barreau in this regard
  • Assist with the preparation and communication of documents required by the École du Barreau for articling registration, articling student evaluation and admission to the Roll of the Ordre
  • Assist the Human Resources team with background checks on articling students and summer students
  • Assist with the organization of the arrival and departure of summer students and interns
  • In collaboration with the Marketing/Communications team, ensure that the firm's Instagram page is up to date and active for the Montreal office
Qualifications:
  • College diploma (DEC) in an administrative field
  • Minimum 2 years relevant experience
  • Experience in a law firm (an asset)
  • Proficiency in MS Office (Word, Excel, PowerPoint)
  • Excellent written and verbal communication skills, in both English and French
  • Excellent customer service skills
  • Reliability, creativity, professionalism, punctuality, team spirit, interpersonal skills and discretion
  • Ability to manage emergencies and prioritize tasks
  • Ability to manage several files simultaneously
  • Flexibility and availability to work occasional overtime during peak periods, if required
  • Update the recruitment budget
  • Assist with the follow-up and evaluation of interns and students in the Montreal office
  • Participate in other projects or perform other tasks in the office

Are you interested in this position? Please send your application by email to gregory.milhau@randstad.ca and we will contact you shortly if your profile matches the criteria.

We look forward to speaking with you.

Human Forward

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.

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