Professional Office Coordinator
1 week ago
We are seeking a highly organized and detail-oriented Professional Office Coordinator to join our team at HWY 401 Warden Pet Hospital PR.
About the Role:
- This is a permanent full-time position working 30-40 hours per week.
- The ideal candidate will have excellent communication skills, both written and verbal, and be able to effectively manage multiple tasks and priorities.
- A strong organizational skill set, with the ability to maintain accurate records and files, is essential for this role.
Responsibilities:
- Arrange and coordinate seminars, conferences, and other events as required.
- Plan and control budgets and expenditures to ensure efficient use of resources.
- Establish and implement policies and procedures to promote efficiency and productivity.
- Record and prepare minutes of meetings, seminars, and conferences in a timely manner.
- Determine and establish office procedures and routines to meet the needs of the team.
- Plan, develop, and implement recruitment strategies to attract top talent.
- Manage contracts and agreements with vendors and partners.
- Answer telephone calls and relay messages promptly and professionally.
- Oversee the analysis of employee data and information to inform business decisions.
- Answer electronic inquiries from clients and stakeholders.
- Oversee the development of communication strategies to engage with clients and the community.
- Compile data, statistics, and other information to support business objectives.
- Oversee the preparation of reports to track progress and identify areas for improvement.
- Respond to employee questions and complaints in a fair and timely manner.
- Order office supplies and maintain inventory levels to ensure efficient operations.
- Arrange travel, itineraries, and make reservations as required.
- Greet visitors and direct them to contacts or service areas.
- Set up and maintain manual and computerized filing systems to ensure accurate and secure storage of information.
- Type and proofread correspondence, forms, and other documents with attention to detail.
- Assign, coordinate, and review projects and programs to ensure successful outcomes.
- Plan, organize, direct, control, and evaluate daily operations to achieve business objectives.
Requirements:
- 1 to less than 7 months of experience in an administrative support role.
- Permanent employment status.
- Fluent English language skills.
- Ability to work 30-40 hours per week.
Salary: $35,000 - $45,000 per year based on experience and qualifications.
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