Professional Office Coordinator

1 week ago


Toronto, Ontario, Canada HWY 401 Warden Pet Hospital PR Full time
Job Title: Professional Office Coordinator

We are seeking a highly organized and detail-oriented Professional Office Coordinator to join our team at HWY 401 Warden Pet Hospital PR.

About the Role:

  • This is a permanent full-time position working 30-40 hours per week.
  • The ideal candidate will have excellent communication skills, both written and verbal, and be able to effectively manage multiple tasks and priorities.
  • A strong organizational skill set, with the ability to maintain accurate records and files, is essential for this role.

Responsibilities:

  • Arrange and coordinate seminars, conferences, and other events as required.
  • Plan and control budgets and expenditures to ensure efficient use of resources.
  • Establish and implement policies and procedures to promote efficiency and productivity.
  • Record and prepare minutes of meetings, seminars, and conferences in a timely manner.
  • Determine and establish office procedures and routines to meet the needs of the team.
  • Plan, develop, and implement recruitment strategies to attract top talent.
  • Manage contracts and agreements with vendors and partners.
  • Answer telephone calls and relay messages promptly and professionally.
  • Oversee the analysis of employee data and information to inform business decisions.
  • Answer electronic inquiries from clients and stakeholders.
  • Oversee the development of communication strategies to engage with clients and the community.
  • Compile data, statistics, and other information to support business objectives.
  • Oversee the preparation of reports to track progress and identify areas for improvement.
  • Respond to employee questions and complaints in a fair and timely manner.
  • Order office supplies and maintain inventory levels to ensure efficient operations.
  • Arrange travel, itineraries, and make reservations as required.
  • Greet visitors and direct them to contacts or service areas.
  • Set up and maintain manual and computerized filing systems to ensure accurate and secure storage of information.
  • Type and proofread correspondence, forms, and other documents with attention to detail.
  • Assign, coordinate, and review projects and programs to ensure successful outcomes.
  • Plan, organize, direct, control, and evaluate daily operations to achieve business objectives.

Requirements:

  • 1 to less than 7 months of experience in an administrative support role.
  • Permanent employment status.
  • Fluent English language skills.
  • Ability to work 30-40 hours per week.

Salary: $35,000 - $45,000 per year based on experience and qualifications.


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