Administrative Coordinator

3 weeks ago


Richmond Hill, Ontario, Canada Cafe Demetres Full time

Cafe Demetres is seeking an Administrative Coordinator to join our team. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also be responsible for coordinating the flow of information within the team, opening and distributing mail and other materials, and supervising other workers. Additionally, they will be responsible for training staff, recording and preparing minutes of meetings, seminars, and conferences, determining and establishing office procedures and routines, scheduling and confirming appointments, answering telephone and relay telephone calls and messages, answering electronic enquiries, compiling data, statistics, and other information, ordering office supplies and maintaining inventory, greeting people and directing them to contacts or service areas, and setting up and maintaining manual and computerized information filing systems. The ideal candidate will have excellent oral and written communication skills, be able to multitask, and have a strong attention to detail.

Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Coordinate the flow of information within the team
  • Open and distribute mail and other materials
  • Supervise other workers
  • Train staff
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
Requirements
  • Excellent oral and written communication skills
  • Ability to multitask
  • Strong attention to detail
Work Environment

Cafe Demetres is a fast-paced environment that requires the ability to work independently and under pressure. The ideal candidate will be able to work in a team environment and have a strong sense of accountability.



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