Administrative Coordinator

4 weeks ago


Woodstock, Ontario, Canada A&A Environmental Consultants Inc Full time
Job Title: Administrative Assistant

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at A&A Environmental Consultants Inc.

Job Summary:

The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office. This includes coordinating seminars, conferences, and other events, as well as maintaining accurate records and preparing minutes of meetings.

Key Responsibilities:
  • Coordinate and arrange seminars, conferences, and other events
  • Manage and distribute mail and other materials
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Type and proofread correspondence, forms, and other documents
  • Perform data entry
  • Provide customer service
Requirements:
  • Secondary (high) school graduation certificate
  • Will train
Work Environment:

Our office is a fast-paced environment where you will work independently and under pressure. You will be required to multitask, be flexible, and have excellent time management skills.

What We Offer:
  • Relocation costs covered by employer
  • Willing to relocate
  • Consulting firm
Security and Safety:
  • Criminal record check
Transportation/Travel Information:
  • Public transportation is available
Work Conditions and Physical Capabilities:
  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
Personal Suitability:
  • Ability to multitask
  • Flexibility
  • Organized
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Dependability
Support for Persons with Disabilities:
  • Offers mentorship, coaching, and/or networking opportunities for persons with disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
Support for Newcomers and Refugees:
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees
Support for Youths:
  • Provides awareness training to employees to create a welcoming work environment for youth
Support for Indigenous People:
  • Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers


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