Payroll Coordinator Role
4 days ago
**About MacLean Engineering**
We are a pioneering company in underground mining equipment solutions, inspired by over 50 years of excellence. Our commitment to safety, productivity, and quality drives innovation and expansion across Ontario and globally.
Job Summary:
We are seeking an experienced Payroll Coordinator to join our team in Sudbury, Ontario. This role involves the administration of the company's payroll and benefits programs, requiring attention to detail, strong organizational skills, and effective communication with employees at all levels.
Key Responsibilities:
- Coordinate timely collection and data entry of vacation/statutory holiday/leave of absence and other payroll/benefits information.
- Prepare and input payroll data into ADP to ensure timely processing of bi-weekly payroll for multiple shifts and locations.
- Process participant enrollments and changes, account invoicing/reconciliations, and related record keeping for group benefit and retirement savings plans.
- Input and maintain accurate employee payroll and benefit data in ADP payroll software and employee files.
- Resolve payroll/benefit/pension discrepancies and issues with the appropriate person(s) in a timely manner.
- Prepare and distribute Payroll-related communications, administer Workforce Now.
- Perform annual vacation audits for each department to ensure vacation information is complete and accurate.
- Provide various reports and/or reconciliations for payroll, overtime, headcount, benefits, and other data as requested by management.
About You:
The successful candidate must be willing to learn, open-minded, flexible, organized, and detail-oriented. The following qualifications are required:
- College Diploma or equivalent accredited education in Accounting/Bookkeeping/Payroll is preferred.
- Completion of or enrollment in the Canadian Payroll Association Certification program as Payroll Certified Practitioner.
- Minimum 3–5 years utilizing automated Payroll System and benefit/retirement savings plan administration experience.
- Strong organizational skills with high attention to detail.
- Experience with ADP Workforce Now & Pay@Work is preferred or equivalent.
- ERP experience with Microsoft Dynamics D365 is an asset.
- Strong computer skills working with MS Office applications (particularly Excel).
- Experience working in an ERP environment is an asset.
- Excellent verbal and written communication skills.
- Bilingual both written and oral in French is an asset.
- Familiarity with Provincial guidelines.
- Superior interpersonal skills and ability to communicate effectively with employees at all levels.
- Demonstrated ability to ensure a high degree of confidentiality, discretion, and diplomacy.
Benefits:
- Competitive wages and benefits package.
- 3 weeks' minimum vacation entitlement annually with future growth based on years of experience.
- Paid Overtime.
- Flexible Group benefits Package.
- Voluntary DPSP (Deferred Profit Sharing Plan) and GRRSP (Group Registered Retirement Savings Plan).
- Annual Employee Bonus.
- $250 Annual Safety Shoe allowance.
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