Office Coordinator
4 days ago
The Opportunity
We are seeking an experienced Business Administrator to join our team in a challenging and rewarding role.
As a key member of our administration department, you will be responsible for various clerical office duties in support of company administration.
Key responsibilities include coordinating and communicating office activities, creating jobs and purchase orders in Traverse, accounting functions such as invoicing, timecards, and supporting Accounts Receivable and Accounts Payable activities as required.
You will perform basic administrative duties, including answering phones, directing calls, receiving and directing mail, greeting guests, and ordering supplies.
Job creation in Traverse and ensuring appropriate credit limit is also a critical aspect of this role.
Invoicing jobs to the customer, including mailing, emailing, or uploading based on customer requirements.
Accountable for full job cost and revenue review, and adherence to customer requirements.
Act as key contact for new customers and assist Finance with gathering required information for new customer setup in the system.
Assist AR with customer collections as required.
Weekly review of WIP - important for weekly manager reports.
Enter time into NorthPoint's ERP for job costing and payroll purposes.
Assist with vendor management (i.e. invoices processing, collecting vendor information, communication with AP etc.)
Create Purchase Orders to a job, inventory, or expense GL.
Responsible for ongoing review of active purchase orders, as well as receive POs in the system.
Process (review and code) expenses for branch employees.
Create paperwork and arrange courier pick-ups for shipping.
Assist General Manager with financial analysis review ie. ensuring revenue/ margins/ indirect costs are appropriately captured.
Other admin duties to support the location as required.
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