Office Coordinator

3 weeks ago


Oakville, Ontario, Canada CanTech Diamonds Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Office Coordinator to join our team at CanTech Diamonds Inc. This is a permanent, full-time position working 30 hours per week with the possibility of hybrid work arrangements.

About the Role

This role will provide administrative support to our organization, focusing on seminar coordination, data entry, customer service, and other tasks as required. The successful candidate will be a quick learner, able to multitask, and possess excellent written and oral communication skills.

Key Responsibilities
  • Arrange and co-ordinate seminars, conferences, etc.
  • Record and prepare minutes of meetings, seminars and conferences
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Conduct research
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
Requirements

To be considered for this role, you should have:

  • A college diploma or certificate in a related field
  • 1 year or less of experience in an administrative role
  • Ability to work in a fast-paced environment with tight deadlines
  • Excellent written and verbal communication skills
  • Proven ability to multitask and prioritize tasks effectively
Compensation and Benefits

The estimated salary for this role is $45,000-$55,000 per year, depending on experience and qualifications. Additional benefits may include paid time off, health insurance, and opportunities for professional growth and development.


  • Office Coordinator

    4 weeks ago


    Oakville, Ontario, Canada Iree Community Agency Inc. Full time

    We are seeking an Office Coordinator to join the team at Iree Community Agency Inc. The ideal candidate will be responsible for arranging and co-ordinating seminars, conferences and other events. Additionally, the candidate will determine and establish office procedures and routines, schedule and confirm appointments, and provide customer service. The...

  • Office Coordinator

    4 weeks ago


    Oakville, Ontario, Canada Staff Source Services Inc. Full time

    Education:Experience:EducationSecondary (high) school graduation certificateKey Responsibilities:Arrange and coordinate seminars, conferences, and other events.Coordinate the activities of the HR department to ensure they meet the organization's goals.Coordinate the flow of information within the team.Evaluate daily operations and implement improvements.Open...

  • Office Coordinator

    4 weeks ago


    Oakville, Ontario, Canada GREAT LAKES DENTISTRY Full time

    About the RoleWe are seeking an experienced Office Coordinator to join our team at GREAT LAKES DENTISTRY. As an integral part of our support staff, you will be responsible for providing exceptional administrative assistance to our dental professionals and ensuring seamless day-to-day operations.Key ResponsibilitiesManage patient flow and coordinate...


  • Oakville, Ontario, Canada Massage Addict Oakville Full time

    Job Title: Office Administrator CoordinatorWe are seeking an experienced and skilled Office Administrator Coordinator to join our team at Massage Addict Oakville. In this role, you will be responsible for providing administrative support to the office and ensuring that all tasks are completed efficiently.About the Role:Salary:$60,000 - $80,000 per yearWork...


  • Oakville, Ontario, Canada Dr. Mehwish Yasin Dentistry Professional Corporation Full time

    About UsAt Dr. Mehwish Yasin Dentistry Professional Corporation, we strive to provide exceptional patient care and service. Our team is committed to maintaining a positive and supportive work environment.Job Title: Medical Office CoordinatorWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team. This role will be...


  • Oakville, Ontario, Canada Integration Services Full time

    Company OverviewAt Integration Services, we are dedicated to delivering exceptional solutions that meet the evolving needs of our clients. Our team is comprised of passionate and skilled professionals who work collaboratively to drive results.Job Title: Executive Office CoordinatorEstimated Salary: $45,000 - $55,000 per year, depending on experienceJob...


  • Oakville, Ontario, Canada BMO Full time

    At BMO, we strive to create a lasting, positive impact on our customers, communities, and employees. As an Office Support Coordinator, you will play a vital role in facilitating business operations and providing exceptional support to internal stakeholders.Job DescriptionWe are seeking a highly organized and detail-oriented individual to join our team. The...


  • Oakville, Ontario, Canada FOURTH LINE ANIMAL HOSPITAL PROFESSIONAL CORPORATION Full time

    Job Title: Medical Office CoordinatorAt Fourth Line Animal Hospital Professional Corporation, we are seeking a skilled Medical Office Coordinator to join our team. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our medical office. Your primary responsibilities will include scheduling appointments, interviewing...


  • Oakville, Ontario, Canada BORNTOW LOGISTICS Full time

    About This RoleWe are seeking a highly organized and detail-oriented Senior Office Coordinator to join our team at BORNTOW LOGISTICS. As a key member of our administrative staff, you will play a vital role in ensuring the smooth operation of our office.


  • Oakville, Ontario, Canada PharmaSense Full time

    Job DescriptionWe are seeking a skilled Medical Office Coordinator to join our team at PharmaSense. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our office.Key Responsibilities:Administrative Support: Provide administrative support to our medical staff, including scheduling appointments, managing calendars,...


  • Oakville, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    beBee Professionals in Oakville is looking for an experienced Office Operations Coordinator to support our office operations. The successful candidate will have a strong background in administration and be able to handle a variety of tasks with ease.Key Responsibilities:Answer phone calls, manage emails, and handle office correspondence.Schedule meetings and...


  • Oakville, Ontario, Canada beBee Professionals Full time $45,000 - $60,000

    Job Summary:We are seeking a highly organized and detail-oriented Executive Office Coordinator to manage daily office operations in Oakville. This role involves organizing office activities, supporting staff, and ensuring administrative tasks are completed efficiently.About the Role:Manage incoming calls, emails, and office correspondence.Schedule meetings...


  • Oakville, Ontario, Canada PharmaSense Full time

    Are you passionate about delivering exceptional patient care and administrative support in a fast-paced medical setting? PharmaSense is seeking a skilled Medical Office Coordinator to join our team!Job SummaryThis role offers the opportunity to work closely with healthcare professionals, providing administrative support and ensuring seamless communication...


  • Oakville, Ontario, Canada Nova Bath Ltd Full time

    Job OverviewWe are seeking an experienced administrative assistant to join our team at Nova Bath Ltd. As an Office Support Coordinator, you will be responsible for providing essential support to our daily operations.About the RoleThe ideal candidate will have excellent communication and organizational skills, with the ability to multitask and work...


  • Oakville, Ontario, Canada Pediatric Clinic Full time

    Job Title: Medical Office CoordinatorWe are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team at the Pediatric Clinic.About the Role:This is a permanent, part-time position with 24-32 hours of work per week. The successful candidate will be responsible for providing exceptional customer service, managing front desk...


  • Oakville, Ontario, Canada Insurance car rental Full time

    Job DescriptionWe are seeking an experienced Senior Office Coordinator to join our team at Insurance car rental. In this role, you will be responsible for providing administrative support to our staff, managing office procedures, and ensuring the smooth operation of our daily activities.Key Responsibilities:Administrative Support: Provide assistance to...


  • Oakville, Ontario, Canada FOURTH LINE ANIMAL HOSPITAL PROFESSIONAL CORPORATION Full time

    Job Title: Medical Office CoordinatorAbout Us: At FOURTH LINE ANIMAL HOSPITAL PROFESSIONAL CORPORATION, we are dedicated to providing top-notch medical care to our furry friends. As a Medical Office Coordinator, you will play a vital role in ensuring the smooth operation of our hospital.Salary Information:The estimated annual salary for this position is...


  • Oakville, Ontario, Canada Halton Healthcare Full time

    Company Overview:">Halton Healthcare is a leading healthcare provider in the region, committed to delivering high-quality patient care and service. We are seeking an experienced and skilled Front Office Coordinator to join our team.">Salary:">The successful candidate will be offered a competitive salary of $25-$30 per hour, based on experience.">Job...


  • Oakville, Ontario, Canada FOURTH LINE ANIMAL HOSPITAL PROFESSIONAL CORPORATION Full time

    About the RoleWe are seeking a detail-oriented and organized Medical Office Coordinator to join our team at FOURTH LINE ANIMAL HOSPITAL PROFESSIONAL CORPORATION. As a key member of our administrative staff, you will be responsible for providing exceptional patient care and administrative support.


  • Oakville, Ontario, Canada Pediatric Clinic Full time

    Job TitleMedical Office CoordinatorAbout the RoleWe are seeking a highly organized and efficient Medical Office Coordinator to join our team at Pediatric Clinic. This is a full-time position that requires excellent communication and interpersonal skills, with a focus on delivering exceptional patient care.ResponsibilitiesGreet patients and visitors,...