Executive Assistant – VP/DSVP

4 weeks ago

Dartmouth, Canada Intact Financial Corporation Full time

At Intact Financial Corporation, we're looking for an Executive Assistant to support our growing team. As an Executive Assistant, you'll provide administrative support to the Vice President, Atlantic Claims, and the entire team. Your responsibilities will include managing and organizing calendars, making travel arrangements, scheduling and attending meetings, completing and filing expense reports, writing correspondence, and more.

Key Responsibilities:

  • Provide administrative support to the Vice President, Atlantic Claims, and the entire team.
  • Manage and organize calendars, make travel arrangements, and schedule meetings.
  • Complete and file expense reports, write correspondence, and perform other administrative tasks.
  • Support the team with filing confidential employee documents, arranging hospitality services, preparing meeting agendas, and distributing mail.
  • Set up project meeting invitations, room reservations, and equipment as needed.
  • Provide technical support to the team, including onboarding assistance to new employees.
  • Participate in special projects and perform other related tasks.
  • Plan, coordinate, and attend department and offsite events.
  • Run confidential reports and create presentations, documents, and spreadsheets.
  • Assist with the annual budgeting process.

Requirements:

  • College diploma in administration or secretarial studies or equivalent combination of education and experience.
  • Minimum of 3 years of experience.
  • Strong business acumen and professionalism.
  • Proficiency in MS Office (Word, Excel, and PowerPoint).
  • Ability to handle multiple competing priorities and deadlines.
  • Excellent communication skills, both written and verbal.

What We Offer:

  • A financial rewards program that recognizes your success.
  • An industry-leading Employee Share Purchase Plan, with a 50% match on net shares purchased.
  • An extensive flex pension and benefits package, with access to virtual healthcare.
  • Flexible work arrangements.
  • Possibility to purchase up to 5 extra days off per year.
  • An annual wellness account that promotes an active and healthy lifestyle.
  • Access to tools and resources to support physical and mental health, embracing change, and connecting with colleagues.
  • A dynamic workplace learning ecosystem, complete with learning journeys, interactive online content, and inspiring programs.
  • Inclusive employee-led networks to educate, inspire, amplify voices, build relationships, and provide development opportunities.
  • Inspiring leaders and colleagues who will lift you up and help you grow.
  • A Community Impact program, because what you care about is a part of what makes you different.

We Are an Equal Opportunity Employer:

At Intact Financial Corporation, we value diversity and strive to create an inclusive, accessible workplace where all individuals feel valued, respected, and heard.

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