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Legal Administrator

1 month ago

Dartmouth, Canada Seaboard Transport Full time

Title**:Legal Administrator - Contract - 13 months**

Location**:721 Wilkinson Ave, Dartmouth, NS**

Job Status**:Full-time, permanent**
- Founded 60 years ago, _**Seaboard Transport Group**_ _(_**Seaboard**_) is a privately held organization comprised of numerous transport brands across Canada and the United States, including Moncton-based Armour Transport, and is a recognized leader in the Bulk Truckload Industry. Seaboard has a proven history of exceptional performance in the areas of safety, product handling and logistics and has grown by providing excellent service to clients in both the petroleum and chemical industries. In more recent years, _**Seaboard **_has added rail-truck and truck-to-rail transload services and options for bulk storage of dry and liquid products, growing our team to over 3500._

Founded over 60 years ago, the Seaboard Transport Group is a privately-held organization comprised of numerous transport brands across North America, including Moncton-based Armour Transport. Seaboard is a recognized leader in the Bulk Truckload Industry and the recipient of numerous awards for Customer Service, Safety and Innovation.

As a family owned business the members of the Seaboard Transport Group work together as a unit filled with transportation enthusiasts on the road, on the ground and in the office.

**Summary**

We are seeking a highly skilled and versatile individual to fill a temporary maternity leave position in our legal department, reporting to the VP of Risk Management, HR and Legal Counsel. This role combines[CS1] executive assistance with contract administrative duties, requiring a diverse skill set and the ability to manage multiple responsibilities efficiently in a fast-paced environment. Join our team today as we are currently hiring an **Legal Administrator** based in **Dartmouth, NS**.

**Primary Duties and Responsibilities**:

- Provide basic administrative support, including answering calls, photocopying, and filing
- Coordinate incoming and outgoing mail with discretion and confidentiality
- Manage calendars for senior leaders (including the President, CFO, and VP HR & Risk), arranging appointments, meetings, and optimizing schedules
- Coordinate and communicate travel arrangements for the senior leadership team
- Work independently and within various business groups to address issues promptly
- Prepare various reports, correspondence, and internal communications
- Provide invoicing support and administration within the Loss Control department

Contract Administration:

- Coordinate review and execution of contracts
- Maintain contracts database and monitor renewal cycles
- Other support for contract administration as required
- Lead debt collection efforts, particularly in Ontario and Alberta
- Prepare litigation materials in response to undertakings
- Coordinate swearing of affidavits
- Support corporate insurance renewals

**Qualifications and Experience**:

- Post-secondary education in a related field is required
- A minimum of 2 years of administrative and/or paralegal experience
- Previous experience within an administrative or executive assistant role would be considered an asset
- Working knowledge with Microsoft Office (Word, PPTX, Excel)
- Ability to work collaborative and build relationships with individuals across the organization
- Strong communication skills - verbal and written
- Excellent organization and time-management skills
- Well organized, detail oriented and a proven ability to work well in a fast-paced, deadline driven environment
- Ability to work effectively with mínimal supervision
- Critical thinking, problem-solving and analytical skills required

Pay: $60,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Extended health care
- Life insurance

Flexible language requirement:

- English not required

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person