Executive Assistant

4 days ago

Dartmouth, Canada Yoshimi Investments Inc Full time

**_Executive Assistant Position_**

Halifax, NS | FULL-TIME
The Role
This role will assist and work closely with Alex Billingsley in a wide ranging administrative capacity.

We’re starting a mental-health & wellness focused Edibles Company and this positition will be helping to build it over the coming years. This company is in the very early stages of “start-up”.

The position is ideal for an organized and naturally detail oriented person who enjoys variety within their work day. This position will have both an administrative side (daily research projects, spreadsheet building/updating, financial reporting, etc) and also - at least initially - a hands-on side (working directly with our QA position at the microprocessor making edibles and helping to create our initial operating procedures). We’re partnering and working closely with a (woman owned) microprocessor in Dartmouth.

**Hours ** 9am - 3pm (or 4 or 5pm depending on preference), Monday to Friday (we’d also be open to making this a 4 day week if you prefer). There’s some flexibility here (we would just want it to be the same hours each day).

**Location**:The location will vary from day to day.Initially, two days a week will probably be at our Dartmouth microprocessor. There may also be running around to do many days. We’d anticipate that this position could also work from home a few days of the week.

**Day to day**: Most days will consist of a 15-30 minute meeting with Alex (many days will be zoom or phone call) to review the previous day and review the plan for the upcoming day. A daily report is sent each day to update Alex on the day.

In the past (with our other companies), this type of position has ended up taking on additional responsibilities and has often turned into a “chief of staff” type position. Depending on your preference and skill set/temperament, this could be a possibility with this position (also depending on how the business grows). We always try to allow positions to grow organically and try to let people work in areas that they’re naturally inclined, enjoy and are able to grow within.

**Responsibilities**:
Responsibilities are very wide ranging. Day to day tasks and priorities will constantly change (as is the case in a startup). Daily responsibilities will usually include (but not be limited to) the following:

- Update and maintain weekly reports
- Communicate with staff (on behalf of the CEO)
- Research projects (normally a few hours of delving into an area that Alex might not have time to look into in detail)
- Bookkeeping and data entry
- Assist in day to day operation s of office
- Daily errands (running around, picking up and dropping things off)
- Maintain accounts, bill payments and maintenance
- Helping complete priority items for the CEO to a high level of quality
- Research and reporting
- Reviewing job applicants (and possibility conducting first interviews)

**Personality type and skill set required**:

- Strong organizational, prioritizing, interpersonal and problem solving skills
- Ability and preference to work at a computer for much of the day (but also don’t mind doing some hands on work at the initial stages)
- An introverted personality type would normally be beneficial to this type of work and work environment
- Ability and willingness to take ownership of projects
- Emotionally intelligent, mature and high level of common sense
- Growth/positive mindset
- Ability to work within (and preference for) an ever changing environment
- Ability to work in a fast paced and detail oriented environment
- Self-motivated, proactive thinker with critical attention to detail

**Education and work Experience required**:

- High degree of proficiency with Excel, office and Google equivalents.
- Education: We’re open to anything here. We’d assume that this role would have an undergraduate/graduate degree (but it’s not absolutely necessary and we’re more interested in real world experience and overall aptitude).
- Experience as an Executive assistant (or similar role) is an asset (but not necessary)
- A Science background would also be an asset (but not necessary)
- Experience leading/managing a team would be an asset (but not necessary)
- Please note that a valid driver’s license is also required.

**Compensation**:Starting at$27 per hour, three weeks paid vacation. We’re just starting this company and don’t yet have benefits set up (but we plan to within the next year or so). There’ll also be an abundance of room to grow (both personally and professionally) and learn.

**About Us**:
We’ve previously started and scaled businesses within the local food and health food space (Mama Earth Organics being the largest one). We have a few businesses in this space and are now looking at the cannabis industry from a health and wellness perspective. We’re really excited about it. We’re very picky with regard to whom we work with and try to only work with nice, earnest people who are genera

  • Executive Assistant

    2 months ago

    Dartmouth, Canada Graphite Innovation and Technologies (GIT) Full time

    Graphite Innovation and Technologies Inc. (GIT) is a sustainable coatings company propelling environmental transformation in the maritime transportation sector. We are an innovation driven organization that is socially and environmentally responsible. At GIT, diversity, equity, and inclusion are at the core of who we are. They are central to our mission and...

  • Executive Assistant

    2 weeks ago

    Dartmouth, Canada Construction Association of Nova Scotia (CANS) Full time

    The **Construction Association of Nova Scotia (CANS)** is hiring an Executive Assistant. This position plays a crucial role in confidentially providing administrative support to the CEO and Board of Directors at CANS. **Summary of Primary Responsibilities**: Under the direction of and reporting to the Chief Executive Officer (CEO), the Executive Assistant...

  • Executive Assistant

    1 week ago

    Dartmouth, Canada Graphite Innovation & Technologies Full time

    **About Us** Graphite Innovation and Technologies Inc. (GIT) is a sustainable coatings company propelling environmental transformation in the maritime transportation sector. We are an innovation driven organization that is socially and environmentally responsible. At GIT, diversity, equity, and inclusion are at the core of who we are. They are central to...

  • Executive Assistant

    1 week ago

    Dartmouth, Canada Graphite Innovation & Technologies Full time

    About UsGraphite Innovation and Technologies Inc. (GIT) is a sustainable coatings company propelling environmental transformation in the maritime transportation sector. We are an innovation driven organization that is socially and environmentally responsible.At GIT, diversity, equity, and inclusion are at the core of who we are. They are central to our...

  • Executive Assistant

    3 weeks ago

    Dartmouth, Canada South Ridge Construction Ltd Full time

    **Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...

  • Executive Assistant

    2 weeks ago

    Dartmouth, Canada Intact Financial Corporation Full time

    JOB DESCRIPTION Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are– here, diversity is...

  • Executive Assistant

    7 days ago

    Dartmouth, Canada Intact Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you're bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are– here, diversity is a strength. You have...

  • Executive Assistant

    2 months ago

    Dartmouth, Canada Frontline Traffic Services Full time

    **Responsibilities**: - Preparing financial statements, reports, memos, invoices letters, and other documents. - Answering phones and routing calls to the correct person or taking messages. - Handling basic bookkeeping tasks. - Filing and retrieving corporate records, documents, and reports. - Researching and conducting data to prepare documents for review...

  • Executive Assistant

    1 week ago

    Dartmouth, Canada South Ridge Construction Ltd Full time

    Responsibilities: Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and...

  • Executive Assistant

    7 days ago

    Dartmouth, Canada Intact Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts.  Feel empowered to learn and grow while being valued for who you are– here, diversity is a...

  • Executive Assistant

    3 weeks ago

    Dartmouth, Canada Province of Nova Scotia Full time

    **Department**:Municipal Affairs and Housing **Location**:DARTMOUTH **Type of Employment**:Permanent **Union Status**:Exclusion - Non Union - NSPG **Closing Date**:2/3/2023 (Applications are accepted until 11:59 PM Atlantic Time) **About Us**: The Nova Scotia Emergency Management Office works in collaboration with other federal, provincial departments,...

  • Executive Assistant

    17 hours ago

    Dartmouth, Canada Intact Financial Corporation Full time

    Nos employés sont au cœur de ce que nous faisons de mieux : aider les gens, les entreprises et la société à aller de l’avant dans les bons moments et à être résilients dans les moments difficiles. En vous joignant à notre équipe, vous contribuerez à ces efforts aux côtés de gens expérimentés et passionnés.Intégrez un milieu où vous...

  • Executive Assistant

    1 week ago

    Dartmouth, Canada Frontline Traffic Services Full time

    Responsibilities: Preparing financial statements, reports, memos, invoices letters, and other documents. Answering phones and routing calls to the correct person or taking messages. Handling basic bookkeeping tasks. Filing and retrieving corporate records, documents, and reports. Researching and conducting data to prepare documents for review and...

  • Executive Assistant

    3 weeks ago

    Dartmouth, Canada Pylon Electronics Full time

    **Executive Assistant at Pylon Electronics Inc** **Dartmouth, NS** Pylon Electronics Inc. is an ISO 17025-certified calibration company supporting electronic and physical test equipment and is one of the largest Canadian Owned Calibration Laboratories. Pylon Electronics has a solid reputation for repairing and calibrating measuring instruments. We have six...

  • Executive Assistant

    1 week ago

    Dartmouth, Canada Province of Nova Scotia Full time

    Department:Municipal Affairs and HousingLocation:DARTMOUTHType of Employment:PermanentUnion Status:Exclusion - Non Union - NSPGClosing Date:2/3/2023 (Applications are accepted until 11:59 PM Atlantic Time)About Us:The Nova Scotia Emergency Management Office works in collaboration with other federal, provincial departments, critical infrastructure partners...

  • Bookkeeper/executive Assistant

    2 months ago

    Dartmouth, Canada Halifax Heat Pumps Full time

    The Administrative Assistant and Bookkeeper position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure Halifax Heat Pumps & Electrical adheres to best practices and requirements for business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to...

  • Bookkeeper/executive Assistant

    1 week ago

    Dartmouth, Canada Halifax Heat Pumps Full time

    The Administrative Assistant and Bookkeeper position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure Halifax Heat Pumps & Electrical adheres to best practices and requirements for business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to...

  • Executive Legal Assistant

    4 weeks ago

    Dartmouth, Canada Irving Shipbuilding Full time

    **Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of the...

  • Executive Legal Assistant

    1 week ago

    Dartmouth, Canada Irving Shipbuilding Full time

    Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada's National Shipbuilder. Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian Navy as part of the...

  • Executive Assistant

    7 days ago

    Dartmouth, Canada Intact Full time

    Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are - here, diversity is a strength. You...