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Administrative Assistant

1 month ago

Québec, Quebec, Canada Recrutement Full time
Job Description

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Recrutement. As a key member of our administrative staff, you will be responsible for providing exceptional support to our employees and clients.

Key Responsibilities
  • Answer and direct telephone calls in a professional and courteous manner
  • Manage contact lists and maintain accurate records
  • Draft and distribute emails, correspondence, and other documents
  • Develop and maintain a filing system to ensure efficient access to information
  • Update and maintain office policies and procedures
  • Order office supplies and negotiate with vendors to secure the best deals
  • Provide general support to visitors and clients
  • Act as a point of contact for internal and external customers
  • Respond to inquiries by email, telephone, or in person
  • Perform administrative tasks such as filing, typing, copying, binding, and scanning
  • Cover the reception desk and maintain a professional atmosphere
  • Maintain computer and manual filing systems
  • Manage sensitive information confidentially
  • Coordinate repairs to office equipment and ensure minimal downtime
  • Welcome and assist visitors
  • Photocopy and print documents on behalf of other colleagues
Requirements
  • Proven experience as an office secretary or administrative assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, such as printers and fax machines
  • Proficiency in MS Office (MS Excel, MS PowerPoint, Word, Nethris payroll system)
  • Excellent time management skills and ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with ability to multi-task
  • High school diploma; additional qualification as administrative assistant or secretary will be an asset
Contractual Information

Salary: $20/H to $25/H depending on experience

Schedule: 8:30 AM to 4:30 PM

Day: Monday to Friday

Position: Permanent

Advantages: Meal discounts - indoor parking