Executive Assistant

2 weeks ago


Calgary, Alberta, Canada Odgers Berndtson Full time $64,002

We are seeking a highly motivated Executive Assistant/Project Coordinator to join our Calgary office.

About the Role

This position will be responsible for managing the reception desk, providing general office services support, and supporting the delivery of project outcomes. A successful candidate in this role will demonstrate excellent attention to detail, timely execution of responsibilities, and experience supporting senior management in a professional services or executive search firm.

Key Responsibilities:
  • Manage partners' calendars, schedule appointments, and update information as needed.
  • Analyze and handle incoming/outgoing correspondence via email, telephone, and video conference in a professional and efficient manner.
  • Develop a strong understanding of and ability to use the Salesforce database to capture project-related activities and correspondence.
  • Arrange and serve client and candidate food and beverage requirements.
  • Support in planning, organizing, and hosting office/social events.
  • Juggle reception duties when required.
  • Prepare agendas and arrange and participate in timely team meetings for each assignment from Search Preparation and Research through to progress updates to the Project Close meetings.

In addition to these responsibilities, the ideal candidate will have a university graduate degree and 1+ years of experience with global executive search firms. Proficiency in Microsoft Office is required, and strong organizational and project management abilities are essential.

What We Offer:

Odgers Berndtson is deeply committed to diversity, equity, and inclusion and encourages applicants from all equity-deserving groups. In accordance with the Accessible Canada Act, 2019 and all applicable provincial accessibility standards, upon request, accommodation will be provided by Odgers Berndtson throughout the recruitment, selection, and/or assessment process to applicants with disabilities.

Salary Information:

The estimated salary range for this position is $60,000 - $80,000 per year, depending on experience.


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