Executive Secretary

4 weeks ago

SaintQuentin, Canada Érablière du Pont d'Or Limitée Full time
Job Description

We are seeking an experienced and detail-oriented Executive Secretary to join our team at Érablière du Pont d'Or Limitée. As an essential member of our operations team, you will provide administrative support to our management and employees, ensuring seamless day-to-day operations.

About the Role
  • Providing exceptional administrative support to senior management and employees, including scheduling appointments, managing calendars, and coordinating travel arrangements;
  • Preparing and editing reports, presentations, and other documents as required;
  • Maintaining accurate records and files, both physical and digital;
  • Developing and implementing effective filing systems to ensure easy access to information;
  • Coordinating meetings, seminars, and conferences, including preparing agendas, minutes, and follow-up actions;
  • Answering phone calls, responding to emails, and providing general customer service;
  • Scheduling and confirming appointments, meetings, and events;
  • Preparing and distributing meeting materials, including agendas, minutes, and supporting documents;
Requirements
  • Bachelor's degree in a relevant field or equivalent experience;
  • Minimum 3 years of experience in a similar role, preferably in a fast-paced environment;
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals;
  • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines;
  • Proficiency in MS Office, particularly Excel, Word, and PowerPoint;
  • Familiarity with electronic scheduling and calendar systems;
  • Ability to maintain confidentiality and handle sensitive information with discretion;
  • Flexibility to work in a dynamic environment with changing priorities and deadlines;
What We Offer
  • A competitive salary of $45,000 - $60,000 per year, depending on experience;
  • A comprehensive benefits package, including medical, dental, and vision coverage;
  • A generous paid vacation policy and statutory holidays;
  • Ongoing training and professional development opportunities;
  • A dynamic and supportive work environment;
How to Apply

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your resume and a cover letter outlining your qualifications and experience.

  • Executive Assistant

    2 months ago

    Saint-Laurent, Canada CAE Full time

    **About This Role** Are you looking for a work environment where you can innovate, reach greater heights and collaborate with experts from a wide range of sectors? You want to join a world-class company and industry leader with projects to which you would be proud to contribute? Come share your passion with us! Reporting to the Chief Legal and Compliance...

  • President Assistant

    6 months ago

    Saint-Laurent, Canada Quincaillerie Richelieu Ltee Full time

    We are looking to fill a permanent position of **Executive administrative assistant **at our Ville Saint-Laurent office. **Position Overview**: Reporting to the President and CEO, your role will include: - Manage the President & CEO's agenda - Coordinate (with Office-Outlook) meetings related to the President & CEO's agenda. - Greet visitors for the...

  • Office Administrative Assistant

    6 months ago

    Saint-Laurent, Canada Junise plastique inc. and Groupe Gilco Inc. Full time

    * Assisting senior management in secretarial and administrative tasks. - Typing, formatting, editing, and modifying reports, documents, or presentations. - Entering data, maintaining databases, and keeping records. We are currently looking for someone who can adapt and learn quickly. We have many companies under the same umbrella from distribution,...

  • Executive Assistant – VP

    4 weeks ago

    Saint-Hyacinthe, Canada Intact Financial Corporation Full time

    JOB DESCRIPTION Our employees are at the heart of what we do best: helping people, businesses and society prosper in good times and be resilient in bad times. When you join our team, you’re bringing this purpose to life alongside a passionate community of experts. Feel empowered to learn and grow while being valued for who you are– here, diversity is...

  • Administrative Assistant, Administration

    2 months ago

    Saint-Joseph-du-Lac, Canada Desjardins Full time

    As an administrative assistant, you help carry out administrative activities for your sector.You provide administrative and secretarial support to a senior executive leading a business line or major support function. You also provide administrative support to other members of your unit as needed. You actively help coordinate, plan and prioritize your...

  • Administrative Assistant

    6 months ago

    Saint-Nicolas, Canada Victoriaville & Co. Full time

    **Job description** Reporting to the Director of Communications, the **Administrative Assistant**'s main responsibilities are to: - Answer and direct telephone calls. - Greet and provide general support to visitors. - Receive, sort and distribute mail, - Perform invoicing, - Receive and enter customer payments on a monthly basis, - Supervise logístical...

  • executive secretary

    1 month ago

    Saint John, Canada New Chinese Cuisine Full time

    Education: Expérience: EducationSecondary (high) school graduation certificateTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventorySet up and maintain manual and computerized information filing...

  • executive secretary

    4 weeks ago

    Saint John, Canada New Chinese Cuisine Full time

    Education: Secondary (high) school graduation certificateExperience: 1 year to less than 2 yearsTasksDetermine and establish office procedures and routinesSchedule and confirm appointmentsAnswer telephone and relay telephone calls and messagesAnswer electronic enquiriesOrder office supplies and maintain inventorySet up and maintain manual and computerized...

  • Administrative Assistant to The CEO

    6 months ago

    Saint-leonard, Canada Viber Consulting Group Inc. Full time

    **The Role** We are seeking an Executive Assistant to join our team for 20 hours a week with the possibility of additional hours as needed. As an Executive Assistant, you will be responsible for supporting the CEO and the rest of the Viber team. This is a hybrid role that will be partially fulfilled remotely but you may be required to be present at our...

  • Adjoint(E) Administratif(Ve)

    6 months ago

    Saint-Laurent, Canada OEC Group (Canada) Full time

    **English version will follow** **A propos de nous** Fondé en 1984, le réseau mondial du groupe OEC apporte une intelligence logistique optimale, des stratégies basées sur la performance et la maîtrise des coûts, ce qui nous permet de rester à la pointe du secteur de la logistique. **À propos du rôle** Sous la responsabilité directe du...

  • Administrative Coordinator

    4 weeks ago

    Mont-Saint-Hilaire, Canada Groupe-Larose & placement inc. Full time

    OverviewGroupe-Larose & placement inc. is a dynamic organization seeking an exceptional Administrative Coordinator to support the smooth operation of our business.This role offers an excellent opportunity for a detail-oriented individual to make a meaningful contribution to our team.Job SummaryWe are recruiting a highly skilled Front Desk Professional to...

  • Adjointe Administrative

    6 months ago

    Saint-Laurent, Canada Polykar Full time

    Relevant directement de l’adjointe exécutive, l'adjointe administrative agira à titre de premier point de contact pour l’entreprise en accueillant les visiteurs et les employés, en répondant aux appels téléphoniques, en effectuant la distribution de la correspondance et en exécutant diverses tâches administratives. **Rôles et...

  • Administrative Assistant

    4 days ago

    Saint John, Canada Dalhousie University Full time $26 - $33

    Job SummaryDalhousie Medicine New Brunswick (DMNB) is a campus of Dalhousie’s Faculty of Medicine. The main administrative office is located on the UNB Campus in Saint John. Reporting to the Director of Operations, the Administrative Assistant is responsible for providing administrative support to the DMNB Senior Associate Dean, Assistant Dean Clerkship,...