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Unit Secretary

1 month ago

Toronto, Ontario, Canada North York General Hospital Full time
Job Title: Unit Secretary

Job Summary:

We are seeking a highly organized and detail-oriented Unit Secretary to join our team in the Cardiac Care Clinic. As a Unit Secretary, you will provide administrative support to the clinical team, ensuring the smooth operation of the unit. Your excellent communication skills and ability to multitask will be essential in this role.

Key Responsibilities:

  • Provide administrative support to the clinical team, including scheduling appointments, coordinating patient care, and maintaining accurate records.
  • Act as a liaison between patients, families, and healthcare providers, ensuring effective communication and resolution of issues.
  • Coordinate interdepartmental activities, including transportation of patients, scheduling of appointments, and arrangement of referrals.
  • Assume responsibility for identification and advancement of issues and concerns with the Clinical Team Manager in a timely manner.
  • Compile and disseminate material/documents related to program activity.
  • Maintain attendance/time reporting information and arrange appropriate relief, including agencies.
  • Process computer provider order entries within scope of practice, notify appropriate staff, and specific departments as required.
  • Support clinicians with system order entry functions, such as scheduling patient appointments and follow-up appointments.
  • Process requisitions as required, maintain documentation, and follow up on outstanding information.
  • Maintain organization of admissions, discharges, outstanding orders, and medication information, dismantle charts, and enter information electronically as required.
  • Prepare reports and discharge instructions, photocopying, prioritizing, and processing of information as required.
  • Maintain office supplies inventory by checking stock, anticipating needs, placing and expediting orders, and verifying receipt.

Requirements:

  • Ontario Secondary School Diploma (OSSD) or equivalent.
  • A medical office assistant certificate or minimum one year comparable office experience with medical orientation.
  • Working knowledge of medical terminology and ability to perform medical transcription.
  • Experience inputting payroll, timesheets, and staff schedules.
  • Demonstrated commitment to patient/client-centered care.
  • Accurate minimum typing speed of 45 w.p.m.
  • Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
  • Experience dealing with the public in a fast-paced and customer service environment.
  • Experience on an inpatient unit preferred.
  • Bilingualism in French/English an asset.

What We Offer:

Working at North York General Hospital means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada's leading hospitals. This is a Full-Time Temporary Position (12 months), 8-hour shifts, days in the Cardiac Care Clinic. We offer a highly competitive total compensation package, which includes pay in lieu of benefits, vacation pay, and the opportunity to join the Hospital Pension Plan.