Administrative Support Specialist

1 week ago


Penticton, British Columbia, Canada CAPSTONE IMMIGRATION SERVICES LTD Full time

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Capstone Immigration Services Ltd. The successful candidate will be responsible for providing administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities:

  • Determine and establish office procedures and routines to ensure efficient workflow.
  • Schedule and confirm appointments, manage contracts, and maintain accurate records.
  • Provide exceptional customer service, answering telephone and electronic enquiries, and responding to client needs.
  • Compile data, statistics, and other information to support business decisions.
  • Order office supplies, maintain inventory, and ensure a well-organized workspace.
  • Set up and maintain manual and computerized information filing systems to ensure easy access to information.
  • Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
  • Perform data entry and other administrative tasks as required.

Requirements:

  • 1 year to less than 2 years of experience in an administrative role.
  • Permanent employment with 40 hours per week.
  • Fluency in English.


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