Administrative Support Professional

2 weeks ago

Oakville, Ontario, Canada IPEX Full time

We are seeking a highly motivated and detail-oriented Receptionist to join our team at IPEX. As a Receptionist, you will be the first point of contact for our guests and will be responsible for maintaining a professional and welcoming atmosphere in our office.

The ideal candidate will have excellent communication skills, be able to multitask, and have a strong ability to prioritize tasks. You will also be responsible for creating and receiving PO's, following up with accounts payable as needed, and performing general office duties in the reception area.

Key Responsibilities:

  • Reception duties, including greeting guests and maintaining a visitor log.
  • Creating and receiving PO's, following up with accounts payable as needed.
  • General office duties in the reception area.
  • Assist the administrative assistant with additional tasks.

Requirements:

  • High school diploma.
  • 2-3 years' experience in an administrative role.
  • Intermediate level Microsoft Office programs (Outlook, Word, Excel & PowerPoint).

Competencies:

  • Strong communication skills.
  • Detail-oriented, strong organization skills, ability to multitask, and determine priorities.
  • Professional phone manner.
  • Ability to work independently.
  • Good team player.
  • Ability to exhibit diplomacy and tact in dealing with a wide variety of people and positions.

Working Conditions:

  • Nearly always work indoors in a corporate office environment with long periods of sitting.
  • May on occasion be exposed to loud sounds and distracting noise levels.
  • Employee may be required to perform considerable level of specific tasks such as lifting up to 50 lbs, muscular action, body movements, working positions, posture changes, visual attentiveness.

IPEX is committed to providing accommodations for people with disabilities throughout the recruitment process and, upon request, will work with qualified job applicants to provide suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability. Accommodation requests are available to candidates taking part in all aspects of the selection process for IPEX jobs. To request an accommodation, please contact HR at

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