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Administrative Coordinator

2 months ago

Mount Pearl, Newfoundland and Labrador, Canada China-Mart Wholesale Ltd. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at China-Mart Wholesale Ltd. in a permanent, 30-hour per week position.

Key Responsibilities
  • Arrange and coordinate seminars, conferences, and other events
  • Manage and distribute mail and other materials
  • Develop and implement policies and procedures
  • Record and prepare minutes of meetings, seminars, and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts and agreements
  • Provide exceptional customer service and respond to inquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, itineraries, and make reservations
  • Greet visitors and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements
  • College/CEGEP diploma or equivalent experience
  • 1 to less than 7 months of experience in an administrative role
  • Administrative assistant and secretarial science, general, or equivalent experience
  • Excellent oral and written communication skills
  • Ability to multitask and work with minimal supervision
  • Strong organizational and time management skills
  • Attention to detail and ability to maintain confidentiality
Preferred Qualifications
  • MS Excel, MS PowerPoint, and MS Word skills
  • Experience working in a retail/wholesale establishment or distribution centre
What We Offer
  • Mentorship programs for newcomers and refugees
  • Mentorship, coaching, and networking opportunities for youth
  • Mentorship, coaching, and networking opportunities for Indigenous workers
  • Mentorship, coaching, and networking opportunities for mature workers
  • Mentorship programs for visible minorities