Administrative Assistant

2 months ago


Mount Pearl, Newfoundland and Labrador, Canada China-Mart Wholesale Ltd. Full time
Job Title: Administrative Secretary

We are seeking an experienced Administrative Secretary to join our team at China-Mart Wholesale Ltd.

Job Summary:

The successful candidate will be responsible for providing administrative support to our team, including arranging seminars, conferences, and other events, opening and distributing mail, establishing and implementing policies and procedures, and recording and preparing minutes of meetings.

Key Responsibilities:
  • Arrange and coordinate seminars, conferences, and other events
  • Open and distribute mail and other materials
  • Establish and implement policies and procedures
  • Record and prepare minutes of meetings
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage contracts
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Compile data, statistics, and other information
  • Order office supplies and maintain inventory
  • Arrange travel, related itineraries, and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms, and other documents
Requirements:
  • MS Excel
  • MS PowerPoint
  • MS Word
Work Environment:

The successful candidate will work in a fast-paced retail environment with minimal supervision.

Personal Qualities:
  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Client focus
  • Time management
  • Efficiency
Screening Questions:
  • Are you available for the advertised start date?
  • Are you currently legally able to work in Canada?
  • Are you willing to relocate for this position?
  • Do you currently reside in proximity to the advertised location?
  • Do you have previous experience in this field of employment?
  • What is the highest level of study you have completed?
Support for Newcomers and Refugees:

We offer mentorship programs that pair newcomers and/or refugees with experienced employees.

Support for Youths:

We offer mentorship, coaching, and/or networking opportunities for youth.

Support for Indigenous People:

We offer mentorship, coaching, and/or networking opportunities for Indigenous workers.

Support for Mature Workers:

We offer mentorship, coaching, and/or networking opportunities for mature workers.

Supports for Visible Minorities:

We offer mentorship programs that pair members of visible minorities with experienced employees.



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