Administrative Assistant

3 weeks ago

Ottawa, Ontario, Canada Advantage Solutions Full time

Job Summary

The Administrative Assistant will provide clerical support to Division Management in a timely, efficient, and professional manner.

Key Responsibilities:

  • Manage in a timely manner the distribution of emails, invoices, expenses, and overall office and calendar management.
  • Act as a key liaison between Canadian leaders in operations and sales teams to ensure concise and consistent communication is provided.
  • Collaborate with and support the efforts of cross-functional partners while maintaining strong partnership with global teams to ensure overall satisfaction.
  • Typing, filing, and financial record-keeping.
  • Weekly Excel Reporting and Analysis.
  • Support with Internal & External PowerPoint presentations.
  • Scheduling and coordinating meetings and conferences.
  • Support with Team Building & Engagement calendars and communication.
  • Ownership of monthly, quarterly, and annual Team Event organization.
  • Procuring office supplies, coordinating office mail.
  • Answers non-routine correspondence and assembles highly confidential and sensitive information.
  • Provide effective customer service for all internal and external customers by communicating effectively both oral and in writing.
  • Deals with a diverse group of external callers and visitors as well as internal contacts at all levels of the organization.

Requirements:

  • Ideal candidate possesses two (2) years related experience as an Administrative or Executive Assistant Support.
  • Previous experience with executive level reporting, calendar management, and travel arrangements.
  • Communications and Customer service experience are assets.
  • Strong is required to plan, prioritize, and organize diversified workload.
  • Exposure to a networked environment using a Windows and/or Windows like Interface.
  • Advance use of Microsoft Office Suite (Outlook, Word, Excel, Power Point, and Access).
  • High School diploma, Office Administration certificate or diploma a plus.
  • Fluent in French (verbal and written).

Club Demonstration Services welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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