Executive Administrative Officer

4 weeks ago

Thunder Bay, Ontario, Canada 1Northwest Security Services Inc Full time
Position Overview

Join 1Northwest Security Services Inc as an Administrative Coordinator. This is a permanent role that offers a structured work environment where you will play a vital role in supporting our operational efficiency.

Key Details
  • Work Language: English
  • Hours: 35 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to 2 years in a similar role
Work Environment
  • Private sector
  • Rural area
  • Security services industry
Responsibilities
  • Develop and implement new administrative protocols.
  • Assess and refine existing administrative processes.
  • Assign tasks to office support personnel.
  • Set work priorities and ensure adherence to procedures and deadlines.
  • Manage administrative functions of the organization.
  • Coordinate and plan office services, including accommodation, relocation, equipment, supplies, and security services.
  • Assist in preparing the operational budget and maintain budgetary controls.
  • Compile data and create periodic and special reports, manuals, and correspondence.
  • Perform data entry tasks.
  • Oversee and coordinate office administrative processes.
  • Maintain inventory of supplies, equipment, and uniforms.
  • Order office supplies and manage inventory levels.
  • Supervise the scheduling and dispatching of vehicles and goods.
  • Manage the operational logistics of the organization.
Supervision

No supervisory responsibilities are required for this position.

Qualifications
  • First Aid Certificate is required.
Technical Skills
  • Proficient in electronic scheduling tools.
  • Experienced with spreadsheets and MS Office applications.
  • Familiar with database software.
Security Requirements
  • Basic security clearance is necessary.
Transportation
  • Personal transportation is required.
Work Conditions
  • Ability to work independently in a fast-paced environment.
  • Capable of working under pressure and meeting tight deadlines.
  • Strong attention to detail with a large workload.
Personal Attributes
  • Strong interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Flexible and organized with a reliable work ethic.
  • Ability to multitask and manage time effectively.
  • Adaptable and possess integrity as a team player.
Screening Questions
  • Are you legally authorized to work in Canada?
  • Do you have prior experience in this field?
Benefits
  • Comprehensive health care plan.
  • Free parking available.
  • Employer-sponsored learning and training opportunities.

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