Senior Administrative Coordinator

1 week ago


Toronto, Ontario, Canada SkySail Immigration Full time
Job Title: Senior Administrative Coordinator

We are seeking an experienced and highly organized Senior Administrative Coordinator to join our team at SkySail Immigration. This is a permanent, full-time position working 30 hours per week with a salary of $55,000-$65,000 per year.

About the Role:

The successful candidate will be responsible for providing administrative support to our team, including scheduling appointments, maintaining filing systems, and preparing documents. They will also be responsible for managing office procedures, arranging travel, and performing basic bookkeeping tasks.

Responsibilities:
  • Schedule and confirm appointments
  • Maintain filing system
  • Record and prepare minutes of meetings or conferences
  • Determine and establish office procedures and routines
  • Arrange travel, related itineraries and make reservations
  • Prepare financial statements and reports
  • Prepare and key in correspondence and legal documents
  • Review and proofread documents and correspondence to ensure compliance with legal procedures and grammatical usage
  • Perform basic bookkeeping tasks
Requirements:
  • 5-10 years of experience as an administrative assistant
  • MS Office skills, including Word, Excel, Outlook, and PowerPoint
  • Excellent communication and interpersonal skills
  • Ability to multitask and work under pressure
  • Attention to detail and accuracy
Working Conditions:
  • Fast-paced environment
  • Tight deadlines
  • Large caseload
Personal Suitability:
  • Accurate
  • Client focus
  • Dependability
  • Efficient interpersonal skills
  • Excellent oral communication
  • Excellent written communication
  • Organized
  • Reliability
  • Team player
  • Ability to multitask
Education and Experience:
  • Secondary (high) school graduation certificate
  • 7 months to less than 1 year of experience as an administrative assistant
  • Permanent employment
  • 30 hours per week
Language:

English is the primary language spoken in this role.



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