Office Administrator

20 hours ago

Golden Horseshoe, Canada Essential HR Full time

About the Role:

This is a dynamic and challenging role that requires a highly organized and efficient individual to oversee the daily operations of a busy commercial real estate brokerage. As an Office Administrator, you will provide administrative support to a team of 21 agents and brokers, contribute to a positive culture and work environment, and ensure seamless, organized administrative processes.

Key Responsibilities:

  1. Provide exceptional customer service by answering all incoming calls and greeting clients with professionalism and urgency.
  2. Complete all day-to-day administrative responsibilities with a high degree of accuracy and attention to detail.
  3. Inventory and maintain office supplies to ensure efficient workflow.
  4. Ensure the smooth operation of all office infrastructure, equipment, and IT systems.
  5. Coordinate all office functions, including quarterly Lunch & Learn sessions and social events.
  6. Act as the point person for all RECO correspondence and updates.
  7. Handle all signage orders.
  8. Organize and maintain office paper files with 100% accuracy.
  9. Facilitate smooth and professional communication between all Agents/Brokers and Marketing/Deals administration.

Requirements:

  1. Proven experience in a similar role within the real estate industry.
  2. Excellent problem-solving, organizational, and multitasking abilities.
  3. Experience with MLS broker loading, website maintenance, Publisher, and PowerPoint is a definite asset.
  4. Experience with Lonewolf (Back Office and Transaction Desk) is a definite asset.
  5. Good working knowledge of RECO, TRESA, and FINTRAC regulations and compliance.
  6. Exceptional communication and interpersonal skills, with comfort working in a multi-level management environment.
  7. Tech-savvy, with proficiency in Microsoft Office Suite.
  8. Responsible, reliable, and committed to punctuality and daily in-office presence.
  9. Reliable transportation is essential.

Education and Experience:

  1. A degree or college diploma in Business Administration or a related field.
  2. A minimum of 2 years' experience in office administration and/or marketing administration within the real estate sector is preferred.

We are committed to providing equal employment opportunities to all employees and applicants for employment without regard to race, colour, creed, religion, sex, pregnancy, national origin, ancestry, citizenship status, age, marital or partnership status, sexual orientation, gender identity or expression, disability, genetic predisposition, veteran or military status or any other class or status in accordance with applicable federal, provincial, and local laws.

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