Administrative Support Specialist

7 days ago


Pickering, Ontario, Canada NKD WAX AND LASER CLINIC Full time

Job Title: Administrative Support Specialist

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NKD WAX AND LASER CLINIC. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff

Work Conditions and Physical Capabilities:

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Large workload

Personal Suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner


  • Pickering, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Pickering. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring smooth day-to-day functions.Key Responsibilities:Manage office correspondence,...


  • Pickering, Ontario, Canada Brokerunion Insurance Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Brokerunion Insurance. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls,...


  • Pickering, Ontario, Canada CANADIAN TAX & FINANCIAL SERVICES INC. Full time

    At CANADIAN TAX & FINANCIAL SERVICES INC., we are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for implementing new administrative procedures, reviewing and evaluating existing ones, and delegating work to office support staff. You will also...


  • Pickering, Ontario, Canada King Kulfi and Ice Creams Full time

    At King Kulfi and Ice Creams, we are seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our management team. This includes arranging and coordinating seminars, conferences, and other events, as well as determining and establishing office...


  • Pickering, Ontario, Canada Calvary Child and Family Services Inc. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Calvary Child and Family Services Inc. As an Administrative Support Specialist, you will be responsible for providing administrative support to our staff and clients.Key ResponsibilitiesSchedule and confirm appointments with clients and...


  • Pickering, Ontario, Canada beBee Professionals Full time $35,000 - $45,000

    We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at beBee Professionals in Pickering. As an Administrative Support Specialist, you will be responsible for providing administrative support to our office operations, ensuring that our office runs efficiently and smoothly.Key Responsibilities:Provide...


  • Pickering, Ontario, Canada King Kulfi and Ice Creams Full time

    At King Kulfi and Ice Creams, we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our operations team. Your primary duties will include:Key ResponsibilitiesCoordinating seminars, conferences, and other eventsEstablishing and...


  • Pickering, Ontario, Canada NKD WAX AND LASER CLINIC Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NKD WAX AND LASER CLINIC. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including coordinating the flow of information,...


  • Pickering, Ontario, Canada NKD WAX AND LASER CLINIC Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NKD WAX AND LASER CLINIC. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Coordinate...


  • Pickering, Ontario, Canada CANADIAN TAX & FINANCIAL SERVICES INC. Full time

    At CANADIAN TAX & FINANCIAL SERVICES INC., we are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have a strong background in...


  • Pickering, Ontario, Canada CANADIAN TAX & FINANCIAL SERVICES INC. Full time

    Job SummaryAs an Administrative Support Specialist at CANADIAN TAX & FINANCIAL SERVICES INC., you will play a vital role in ensuring the smooth operation of our office. Your primary responsibility will be to implement new administrative procedures, review and evaluate existing ones, and delegate tasks to office support staff.Key ResponsibilitiesImplement new...


  • Pickering, Ontario, Canada Calvary Child and Family Services Inc. Full time

    At Calvary Child and Family Services Inc., we are seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for scheduling and confirming appointments, answering telephone calls and relaying messages, and compiling data and statistics. They will also be responsible for ordering office supplies, maintaining...


  • Pickering, Ontario, Canada M KABIR CONTRACTING INC. Full time

    Job SummaryM KABIR CONTRACTING INC. is seeking an experienced Administrative Support Specialist to join our team. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to staff, including scheduling appointments, answering phone calls, and...


  • Pickering, Ontario, Canada CANADIAN TAX & FINANCIAL SERVICES INC. Full time

    Job Summary: We are seeking an experienced Administrative Support Specialist to join our team at CANADIAN TAX & FINANCIAL SERVICES INC. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.Key Responsibilities:Implement new...


  • Pickering, Ontario, Canada CANADIAN TAX & FINANCIAL SERVICES INC. Full time

    At CANADIAN TAX & FINANCIAL SERVICES INC., we are seeking an experienced Administrative Support Specialist to join our team. The successful candidate will be responsible for implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.The ideal candidate will have a strong background in...


  • Pickering, Ontario, Canada Calvary Child and Family Services Inc. Full time

    Job SummaryWe are seeking an Administrative Support Specialist to join our team at Calvary Child and Family Services Inc. This role will provide administrative support to our staff and ensure the smooth operation of our office.Key ResponsibilitiesSchedule and confirm appointments with clients and staffAnswer telephone calls and relay messages to the...


  • Pickering, Ontario, Canada King Kulfi and Ice Creams Full time

    We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at King Kulfi and Ice Creams. As an Administrative Support Specialist, you will be responsible for arranging and coordinating seminars, conferences, and other events. You will also determine and establish office procedures and routines, schedule appointments,...


  • Pickering, Ontario, Canada Calvary Child and Family Services Inc. Full time

    At Calvary Child and Family Services Inc., we are seeking an Administrative Support Specialist to join our team. This role is responsible for providing administrative support to our staff and clients. Key responsibilities include scheduling appointments, answering telephone calls and electronic enquiries, and maintaining manual and computerized information...


  • Pickering, Ontario, Canada M KABIR CONTRACTING INC. Full time

    M KABIR CONTRACTING INC. is seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for arranging and coordinating seminars, conferences, and other events. They will also be responsible for recording and preparing minutes of meetings, seminars, and conferences, as well as determining and establishing office...


  • Pickering, Ontario, Canada Calvary Child and Family Services Inc. Full time

    At Calvary Child and Family Services Inc., we are seeking an Administrative Support Specialist to join our team. The successful candidate will be responsible for scheduling and confirming appointments, answering telephone calls and relaying messages, and compiling data and statistics. They will also be responsible for ordering office supplies, maintaining...