Administrative Support Specialist

4 weeks ago


Pickering, Ontario, Canada NKD WAX AND LASER CLINIC Full time

Job Title: Administrative Support Specialist

Job Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at NKD WAX AND LASER CLINIC. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.

Key Responsibilities:

  • Coordinate the flow of information within the team
  • Direct and control daily operations
  • Evaluate daily operations
  • Motivate staff
  • Open and distribute mail and other materials
  • Plan and organize daily operations
  • Train staff
  • Establish and implement policies and procedures
  • Train other workers
  • Record and prepare minutes of meetings, seminars and conferences
  • Determine and establish office procedures and routines
  • Schedule and confirm appointments
  • Manage training and development strategies
  • Answer telephone and relay telephone calls and messages
  • Oversee the analysis of employee data and information
  • Answer electronic enquiries
  • Oversee development of communication strategies
  • Respond to employee questions and complaints
  • Order office supplies and maintain inventory
  • Liaise with management, union officials and HR consultants
  • Organize staff consultation and grievance procedures
  • Arrange travel, related itineraries and make reservations
  • Greet people and direct them to contacts or service areas
  • Set up and maintain manual and computerized information filing systems
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Work with the marketing department to understand and communicate marketing messages to the field
  • Maintain and manage digital database
  • Perform basic bookkeeping tasks
  • Conduct performance reviews
  • Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
  • Supervise office and volunteer staff

Work Conditions and Physical Capabilities:

  • Ability to work independently
  • Fast-paced environment
  • Work under pressure
  • Attention to detail
  • Repetitive tasks
  • Large workload

Personal Suitability:

  • Ability to multitask
  • Excellent oral communication
  • Excellent written communication
  • Flexibility
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time management
  • Accountability
  • Dependability
  • Due diligence
  • Quick learner


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