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Administrative Assistant

2 months ago

Ottawa, Ontario, Canada Ottawa Department of Medicine Full time
Job Title: Administrative Assistant - Infectious Diseases Division

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team in the Division of Infectious Diseases at the Ottawa Department of Medicine.

Key Responsibilities:
  • Maintain accurate and up-to-date records of physician schedules, appointments, and patient information.
  • Coordinate clinic activities, including scheduling appointments, notifying patients, and addressing inquiries.
  • Prepare and complete standard requisitions, clinical forms, and other documents as required.
  • Initiate purchase orders, deposits, and cheque requisition requests using the appropriate cost center.
  • Proofread documents and compose routine correspondence.
  • Provide exceptional customer service to patients, physicians, and other stakeholders.
Requirements:
  • Community College Diploma or equivalent.
  • Minimum of 3-5 years related experience.
  • Certificate in medical terminology preferred.
  • Excellent knowledge of MS Outlook, Word, Excel, and PowerPoint.
  • Experience booking appointments, consultations, procedures, and filing patient reports.
  • Meticulous attention to detail and excellent organizational skills.
  • Excellent communication and interpersonal skills.
  • Proficiency in speaking and comprehending both English and French.
What We Offer:

We offer a dynamic and supportive work environment, opportunities for professional growth and development, and a competitive compensation package.