Administrative Assistant
1 month ago
We are seeking a highly organized and detail-oriented Office Administrator/Front Desk professional to join our team at a private clinic specializing in physiotherapy, chiropractic, and massage therapy.
Key Responsibilities:- Manage and oversee all administrative tasks, including scheduling, record-keeping, and correspondence with patients, practitioners, and various organizations.
- Greet patients warmly and assist with intake forms and documentation while directing inquiries to appropriate team members.
- Manage the appointment calendar and coordinate schedules with therapists.
- Process payments, issue receipts, assist with insurance claims, billing inquiries, and follow up on outstanding payments.
- Monitor and restock supplies, ensuring inventory is tracked and maintained.
- Maintain accurate patient records in the EHR system while ensuring patient confidentiality.
- Distribute promotional materials, assist with social media updates, community events, and collect patient feedback.
- Operate and troubleshoot office equipment and report any IT issues.
- Answer and direct phone calls, maintain a tidy reception & clinical area, and perform clerical tasks.
- Initiate documentation based on specific programs such as WSIB, MVA, and VAC. Ensure accurate and timely completion of required paperwork.
- Address patient needs promptly and ensure a comfortable patient experience.
- 4+ years working in an office environment (in Administration or Senior role in reception)
- Excellent customer service skills
- Intermediate/Advanced with MS Office and quick to learn new software
- Professional
- Multitasker
- Works well under pressure
- Previous experience working in a medical clinic or health industry is a huge plus
Please send your application directly to [with the subject line "Office Administrator/Front Desk"].
Thank you for considering this opportunity.
-
Administrative Assistant
1 month ago
Ottawa, Ontario, Canada CB Canada Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...
-
Administrative Assistant
2 months ago
Ottawa, Ontario, Canada CB Canada Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team in a well-established Canadian Defence program. As an Administrative Assistant, you will provide administrative support to our team, ensuring the smooth operation of our daily activities.Key Responsibilities:Complete and submit...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Dairy Queen Full timeJob Title: Administrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Dairy Queen. As an Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key Responsibilities:Supervise and coordinate the work of other...
-
Administrative Assistant
2 months ago
Ottawa, Ontario, Canada CB Canada Full timeJob Title: Administrative AssistantsWe are seeking highly skilled Administrative Assistants to join our team in a well-established Canadian Defence program. This is an excellent opportunity to utilize your administrative background and gain valuable experience.Key Responsibilities:Prepare and submit travel request forms for civilian and military members as...
-
Administrative Assistant
1 month ago
Ottawa, Ontario, Canada Subhkin Inc Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of customer...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Jack R. Bowerman, CPA - Professional Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Jack R. Bowerman, CPA - Professional Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including filing, data entry, and correspondence.Key ResponsibilitiesFiling and Data Entry:...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Alma Counselling Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Alma Counselling. The successful candidate will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesProvide administrative support to the team, including scheduling appointments, answering phone...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Advantage Solutions Full timeJob SummaryThe Administrative Assistant will provide administrative support to the Division Manager and Business Manager, including preparing and editing communications, making travel arrangements, and coordinating meetings.Key Responsibilities:Provide administrative support to Division Managers and Business ManagersPrepare and edit communications, including...
-
Administrative Assistant
1 month ago
Ottawa, Ontario, Canada Advantage Solutions Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide exceptional support to our Division Management team. The successful candidate will be responsible for providing administrative support, managing calendars, coordinating meetings, and maintaining accurate records.Key ResponsibilitiesProvide administrative...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Subhkin Inc Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Subhkin Inc.Job Summary:The successful candidate will be responsible for providing administrative support to our team, including coordinating seminars, conferences, and other events. They will also assist with...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Canada Ltd Full timeJob Title: Administrative AssistantCanada Ltd is seeking an experienced Administrative Assistant to join our team. As an Administrative Assistant, you will be responsible for providing administrative support to our HR department, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to the HR departmentCoordinate...
-
Administrative Assistant
1 month ago
Ottawa, Ontario, Canada University of Ottawa Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to provide administrative support to the Centre for Innovative Education in Simulation and Nursing (CIESN). The successful candidate will perform a variety of tasks to support the School of Nursing's administrative operations, including faculty recruitment, producing reports, and managing...
-
Administrative Assistant
1 month ago
Ottawa, Ontario, Canada MetCap Living Management Inc Full timeAbout MetCap Living Management Inc.MetCap Living Management Inc. is a leading private third-party property manager specializing in multi-residential property management. With a strong presence in Canada, we offer a dynamic and growth-oriented work environment.Job SummaryWe are seeking an experienced Administrator to join our team in Ottawa. As an...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Jack R. Bowerman, CPA - Professional Corporation Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Jack R. Bowerman, CPA - Professional Corporation. As an Administrative Assistant, you will be responsible for providing administrative support to our team, including filing, data entry, and correspondence.Key ResponsibilitiesProvide administrative...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Tim Hortons Full timeAdministrative Assistant Opportunity at Tim HortonsAre you a detail-oriented and organized individual with excellent communication skills? We're seeking a full-time Administrative Assistant to join our team at Tim Hortons.Key Responsibilities:Perform general office duties, including maintaining files and office suppliesVerify employee time cards and balance...
-
Administrative Assistant
2 months ago
Ottawa, Ontario, Canada Canadian Property Stars Full timeJob Opportunity at Canadian Property StarsWe are seeking a highly skilled and detail-oriented individual to join our team as an Administrative Assistant. As a key member of our office staff, you will be responsible for providing exceptional customer service, managing administrative tasks, and supporting our team's growth and success.Key...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Canadian Property Stars Full timeAbout Canadian Property StarsCanadian Property Stars is a leading residential property maintenance and direct sales company in Canada, with a strong focus on growth and success.Job SummaryWe are seeking a highly skilled and professional Administrative Assistant to join our team. The successful candidate will be responsible for providing exceptional customer...
-
Administrative Assistant
1 week ago
Ottawa, Ontario, Canada Aramark Full timeJob OverviewThe Administrative Support Worker plays a key role in ensuring the smooth operation of our offices. This position involves providing administrative support to management, including tasks such as ordering, data entry, and filing.A successful candidate will be responsible for working well with customers, visitors, and employees in a professional...
-
Office Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Fairdeal Travel Full timeJob Title: Office Administrative AssistantWe are seeking a highly organized and detail-oriented Office Administrative Assistant to join our team at Fairdeal Travel. As an Office Administrative Assistant, you will be responsible for providing administrative support to our team, ensuring the smooth operation of our office, and maintaining a high level of...
-
Administrative Assistant
4 weeks ago
Ottawa, Ontario, Canada Soubliere Interiors Ltd. Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Soubliere Interiors Ltd. The successful candidate will be responsible for providing administrative support to our staff and ensuring the smooth operation of our office.Key Responsibilities:Coordinate seminars, conferences, and other eventsCoordinate...