Branch Administrator/Commodity Procurement Specialist

2 weeks ago

Red Deer, Alberta, Canada Consolidated Gypsum Supply Full time

Job Summary:

The Branch Administrator/Commodity Buyer is a key member of the Consolidated Gypsum Supply team, responsible for purchasing goods and coordinating activities related to procuring at the branch level. This role requires strong administrative skills, excellent communication, and the ability to prioritize tasks based on relative importance and urgency.

Key Responsibilities:

• Orderly flow of all branch paperwork (packing slips, invoicing, etc.)

• Reviewing and correcting costing of all inventory P.O's and transfers

• Monitoring and data entry of warehouse and delivery damages, as well as sales promotion items on a weekly basis and month end

• Monitoring and investigating inventory discrepancies thoroughly to the satisfaction of the Branch Manager

• Ordering of all branch stationery and supplies, postage, etc.

• Maintaining accuracy of company forms for Sales and Operations departments

• Coordinating inventory record of all computer and electronic equipment with IT within the branch

• Ensuring that all office equipment is functional

• Coordinating with Vendors for cleaning of office equipment when required

• Sorting, dating, and distributing incoming and outgoing mail

• Filing of customer invoices, packing slips, transfers, supplier returns, and adjustment batches

• Petty Cash reconciliation, maintaining petty cash balance, and float for the cash registers

• Following and enforcing company policies and procedures

• Responsible for preparing bank deposits and taking them to the bank

• Receptionist relief for breaks and coverage for illness/booked time off

• Inventory preparation

• Participating in and recording for the regular Branch manager meetings

• Branch advocate for gathering and submitting goals and objectives for the branch and accurate tracking thereof

• Generating reports for insufficient and inventory control

• Responsible for time sheet approvals for warehouse and delivery personnel

• Traveling between the 2 branches as assigned

• Updating and monitoring hours for hourly employees

• Additional duties may be assigned by the Branch Manager

Commodity Buying Responsibilities:

• Responsible for the purchase of all resale inventories at the branch level, not covered by Central Purchasing

• Investigating and dealing with "Inventory Discrepancies"

• Material returns

• Issuing vendor purchase orders as required and expediting same

• Arranging freight for all Special/Stocking items needed for Sales Department

• Assisting Sales Team in forecasting and acquiring product needed for upcoming projects

• Vendor Credit Requests

• Printing and analyzing blue and purple SKU reports

• Ensuring that special orders meet company compliancy (Max 30 days)

• Eliminating non-stock SKU's through whatever means the branch manager directs

• Ongoing communication and development of "Action Plans" with the Branch Manager regarding entire inventory management process

• Quarterly review of all stocking SKU's and specifically the reset of the "Reorder Points" and maximum stocking quantities

• All E1/E2 vendor communication

• Daily printing and review of the "Low Inventory" report and implementation of necessary course of action

• Physical inspection of all inventories in the operations department minimum once a week

• Management of stocking SKU so as to achieve "maximum" inventory turns

• Additional duties may be assigned by the Operations Manager

• Reviewing, approving, processing "Branch Transfers" requests for inventory (out only)

Qualifications:

• Minimum two years warehouse administration experience preferably in the building supply industry

• Purchasing/Commodity Buying experience is a requirement

• Strong working knowledge of Microsoft Excel, Word, and Outlook

• Must have excellent verbal and written communication skills

• Paper flow volume is extremely high in this position, strong administrative skills are imperative

• Must be able to demonstrate ability to prioritize tasks based on relative importance and urgency

• Attention to detail and accuracy

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