Administrative Support Specialist
2 weeks ago
Company Overview
">The Lignum Group is a dynamic organization seeking an experienced administrative professional to support our construction operations.
">Job Description:
">We are looking for a skilled Project Administrator to join our team. As a key member of our administration department, you will be responsible for providing exceptional support to our project managers and teams.
">Main Responsibilities:
">- ">
- All accounts payable and receivable functions">
- Complete monthly progress billing (statutory declarations, submittals, and total monthly costs)">
- Creation of work orders">
- Costing of projects/work orders">
- Material tracking">
- Labour tracking">
- Payroll">
- Presentation of a positive and professional image of the organization when interacting with employees, clients/customers, visitors, and any other parties or stakeholders">
- Maintenance of a clean, tidy, and organized office environment">
- Coordination with project managers and management to develop reports from field information for clients">
- Answering and/or redirecting calls, emails, or visitors as required, while providing excellent professional customer service">
- Management of office correspondence such as mail, general email inbox, and filing hard copy and electronic documents">
- Administration and management of inbound and outbound packages and materials (shipping & receiving admin), including tracking and follow up; Receipt of payments, deposit of cheques, and processing of credit card transactions">
- Completion of monthly progress billing (statutory declarations, submittals, and total monthly costs)">
- Monitoring of office supply inventory levels; placement of orders as required; and arrangement for servicing of office equipment">
- Assistance in the compilation of data for various reports as required">
- Maintenance and streamlining of office filing system">
- Additional office-related tasks as required.">
Requirements:
">We are seeking a self-starter with 5+ years' experience working in a construction office environment. Post-secondary education is considered an asset.
">Candidates must be proficient with multiline phone systems and able to manage a high volume of calls. Strong verbal and written communication skills are essential.
">Able to collaborate with project stakeholders and interpret their ongoing needs, extensive experience using MS Office programs (Excel, Word, Outlook) is necessary.
">Able to work effectively both independently and as part of a team, ability to work on tight deadlines, strong organizational and planning skills with the ability to prioritize.
">Familiarity with construction management concepts and general contractor processes is considered an asset.
">This is a full-time, in-office position (Monday - Friday, 8:00AM - 4:00PM).
">Estimated Salary: $65,000 - $85,000 per annum.
">Benefits:
">The successful candidate will receive a competitive salary package, including a comprehensive benefits program.
">Why Join Our Team:
">The Lignum Group offers a dynamic and supportive work environment, opportunities for career growth and development, and a commitment to excellence in all aspects of our business.
">Apply Now:
">If you are a motivated and detail-oriented individual with a passion for administration and construction, please submit your application, including your resume and cover letter.
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