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Office Administrator

1 month ago

Calgary, Alberta, Canada UpSourced HR Full time
Job Summary

Piikani Child and Family Services is seeking an experienced Administrator to join our team in Calgary. As a key member of our office staff, you will be responsible for providing exceptional administrative support, ensuring the smooth operation of our office, and delivering a positive experience for our clients and visitors.

Key Responsibilities
  • Front Desk Reception: Greet and welcome visitors, ensuring a positive first impression, and direct them to the appropriate person or office.
  • Communication and Administration: Answer, screen, and forward incoming phone calls, maintain office security, and perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing.
  • Scheduling and Coordination: Manage and maintain schedules, including arranging appointments, meetings, and travel arrangements, and coordinate and schedule meetings, conference calls, and other events as needed.
  • Data Entry and Record-Keeping: Perform data entry tasks, maintain and update databases, and keep records organized and easily accessible.
  • Office Management: Maintain cleanliness and orderliness of the reception area, order office supplies, equipment, and inventory, and coordinate maintenance and upkeep as necessary.
  • Financial Tasks: Assist with basic financial tasks such as submitting invoices, expense reports, and reimbursements, and liaise with the finance department to ensure accurate and up-to-date financial records.
Requirements
  • High school diploma or equivalent.
  • Experience in administration, reception, or a related position.
  • Strong organizational and time-management skills.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Excellent verbal and written communication skills.
  • Attention to detail and accuracy.
  • Ability to maintain confidentiality and handle sensitive information.
  • Clean Criminal Record check.
  • Valid Driver's license.

Please submit your resume and cover letter to apply for this exciting opportunity.