Administrative Support Specialist

2 days ago

Burnaby, British Columbia, Canada PCL Construction Full time

The PCL Companies are committed to building better communities.

We're a community of builders who find passion in their profession and take pride in doing great work every day. Our infrastructure and utility projects power daily life, and our construction sites are the scene of vacations, careers, education, and healing. We're consistently ranked among the best companies to work for because we're dedicated to supporting and developing our teams.

As an Administrative Support Specialist with our BC Region office, you'll be part of this dynamic team and play a crucial role in supporting our operations. Your responsibilities will include:

Key Responsibilities
  • Supporting day-to-day operations by performing administrative tasks for your manager, department, or team.
  • Developing and maintaining customer-focused relationships with all stakeholders.
  • Ensuring accurate document control and compliance through filing, composing, and editing documents and reports.
  • Capturing, documenting, and distributing meeting minutes and agendas.
  • Managing email, calendars, and meeting schedules on behalf of others.
  • Assisting with planning meetings and events, including arranging catering, booking locations, and distributing information.
  • Arranging travel, hotel, and car reservations and preparing travel itineraries.
  • Organizing, tracking, and logging administrative project data.
  • Greeting visitors and answering their questions, directing them to meeting rooms, and connecting them with employees.
Requirements
  • A high school diploma; an associate's or bachelor's degree in office administration is considered an asset.
  • 1-3 years of experience as an administrative assistant.
  • Excellent verbal, written, and interpersonal communication skills.
  • An ability to prioritize tasks and adapt to change.
  • An ability to handle confidential information and manage difficult situations with discretion.
  • An ability to develop and maintain effective stakeholder relationships.
  • An ability to create, edit, proofread, and format documents and presentations.
  • An ability to quickly learn and master new software and tools to support tasks.
  • Intermediate skills in Word, Outlook, PowerPoint, Excel, Bluebeam, and OneNote.

Salary Range: $50,000 - $65,000 per year, depending on qualifications and experience.

PCL combines numerous pay and benefit strategies to provide a comprehensive and competitive total rewards package. This may include an employee share purchase offering, discretionary annual performance bonus, comprehensive benefits and wellness programs, retirement plan plus matching, and career development programs.

Job Type: Regular Full-Time

Company: PCL Constructors Westcoast Inc.

Location: Burnaby, British Columbia

Job Title: Administrative Assistant (Requisition 7271)

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada R-Four Contracting Ltd. Full time

    R-Four Contracting Ltd. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for scheduling and confirming appointments, answering telephone and relay telephone calls and messages, and ordering office supplies and maintaining inventory.The ideal candidate will have a secondary...

  • Administrative Support Specialist

    4 weeks ago

    Burnaby, British Columbia, Canada Foodies On Board Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Foodies On Board. As an Administrative Support Specialist, you will be responsible for providing administrative support to our catering team, ensuring the smooth operation of our daily activities.Key...

  • Administrative Support Specialist

    4 weeks ago

    Burnaby, British Columbia, Canada Tri-Tech Pinnacle Group Inc. Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Tri-Tech Pinnacle Group Inc. As an Administrative Support Specialist, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada Seacity International Holdings Inc. Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at Seacity International Holdings Inc. as an Administrative Assistant - Support Role. The successful candidate will be responsible for providing administrative support to our team, ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    4 weeks ago

    Burnaby, British Columbia, Canada NELLA CUTLERY BC Full time

    NELLA CUTLERY BC is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including arranging and coordinating seminars, conferences, and other events. You will also be responsible for recording and preparing minutes of meetings,...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada Deerlake Sales & Service Ltd Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking an organized and detail-oriented Administrative Support Specialist to join our team at Deerlake Sales & Service Ltd. As an Administrative Support Specialist, you will provide administrative support to our team members, ensuring the smooth operation of our office.Key...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada Westwood Landscapes Inc Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking an experienced Administrative Support Specialist to join our team at Westwood Landscapes Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to staff, including...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada Kern BSG Management Ltd. Full time

    Job Title: Administrative Support SpecialistWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Kern BSG Management Ltd.Key Responsibilities:Provide administrative support to our team members, including scheduling appointments, managing calendars, and preparing correspondence.Assist with data entry,...

  • Administrative Support Specialist

    1 week ago

    Burnaby, British Columbia, Canada Canamark Property Services Ltd Full time

    At Canamark Property Services Ltd, we are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our office operations team, ensuring that all administrative tasks are completed efficiently and effectively.Key Responsibilities:Administrative Tasks: Perform...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada ANUSHA INVESTMENT LTD Full time

    An exciting opportunity has arisen for an Administrative Support Specialist to join ANUSHA INVESTMENT LTD. As an Administrative Support Specialist, you will be responsible for providing administrative support to the team, including reviewing and evaluating new administrative procedures, establishing work priorities, and ensuring procedures are followed and...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada ECO PAC CANADA Full time

    Job Summary: We are seeking an Administrative Support Specialist to join our team at ECO PAC CANADA. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, maintaining records, and performing various administrative tasks.Key Responsibilities:Administrative Support:...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada Csky Windows Ltd. Full time

    Csky Windows Ltd. is seeking an Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including tasks such as:Key ResponsibilitiesProviding administrative support to the team, including answering phones, responding to emails, and preparing...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada ECO PAC CANADA Full time

    Job Summary: We are seeking an Administrative Support Specialist to join our team at ECO PAC CANADA. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, answering phone calls, and maintaining office supplies.Key Responsibilities:Administrative Support: Provide...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada READING GATE LEARNING CENTRE(BURNABY) LTD. Full time

    Job Title: Administrative Support SpecialistWe are seeking an experienced Administrative Support Specialist to join our team at the Reading Gate Learning Centre (Burnaby) Ltd. The successful candidate will provide administrative support to our staff and ensure the smooth operation of our office.Key Responsibilities:Provide administrative support to staff,...

  • Administrative Support Specialist

    4 weeks ago

    Burnaby, British Columbia, Canada Juillet Beauty Centre Full time

    Job Title: Administrative Support SpecialistAbout the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Juillet Beauty Centre. As an Administrative Support Specialist, you will be responsible for determining and establishing office procedures and routines, scheduling and confirming appointments,...

  • Administrative Support Specialist

    1 week ago

    Burnaby, British Columbia, Canada Westwood Landscapes Inc Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Westwood Landscapes Inc. The successful candidate will provide administrative support to our staff, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support...

  • Administrative Support Specialist

    4 weeks ago

    Burnaby, British Columbia, Canada ECO PAC CANADA Full time

    Job Summary: We are seeking an Administrative Support Specialist to join our team at ECO PAC CANADA. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team, including scheduling appointments, maintaining records, and performing various administrative tasks.Key Responsibilities:Administrative Support:...

  • Administrative Support Specialist

    4 weeks ago

    Burnaby, British Columbia, Canada Olive Tree Medical Clinic Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Olive Tree Medical Clinic. As an Administrative Support Specialist, you will be responsible for providing administrative support to our medical staff, ensuring the smooth operation of our...

  • Administrative Support Specialist

    3 weeks ago

    Burnaby, British Columbia, Canada Pro-Edge Canada Ltd Full time

    We are seeking an Administrative Support Specialist to join our team at Pro-Edge Canada Ltd. As an Administrative Support Specialist, you will be responsible for providing administrative support to our team members. This includes scheduling appointments, answering telephone calls and electronic enquiries, and maintaining inventory of office supplies.Key...

  • Administrative Support Specialist

    4 weeks ago

    Burnaby, British Columbia, Canada Creche Skin Care Canada Ltd Full time

    Job Title: Administrative Support SpecialistJob Summary: We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Creche Skin Care Canada Ltd. As an Administrative Support Specialist, you will provide administrative support to our management team, ensuring the smooth operation of our spa.Key...