Medical Secretary

4 weeks ago

Vancouver, British Columbia, Canada PHSA Full time

Medical Secretary

BC Cancer Agency, Vancouver BC

As a key member of the healthcare team, the Medical Secretary provides administrative support in a team setting.

Responsibilities:

  • Receive and direct incoming calls, referring to other parties or providing information as necessary.
  • Determine the urgency of incoming calls and take appropriate action.
  • Relay information to and from clinical staff and outside facilities.
  • Coordinate appointments and tests for patients in collaboration with the clinical team.
  • Access patient information systems to retrieve patient data.
  • Greet visitors and handle inquiries.
  • Arrange meetings and conferences, preparing agendas and minutes as required.
  • Open, screen, prioritize, and distribute mail, maintaining information and correspondence.
  • Format and edit documents for correspondence, drafting routine items for signature as needed.
  • Assist with collecting, collating, formatting, and preparing reports as required.
  • Support clinicians in preparing research documents and grant applications by collating information and updating documents.
  • Assist with clinician scheduling, timekeeping, and collaborating with the clinical team for coverage as needed.
  • Perform other related duties as assigned.

Requirements:

  • Grade 12, graduation from a recognized secretarial program, including a recognized course in medical transcription, and three years' recent related experience or an equivalent combination of education, training, and experience.
  • Ability to keyboard at 50 wpm.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Physical ability to carry out the duties of the position.
  • Ability to organize work.
  • Ability to operate related equipment.
  • Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
  • Knowledge of social, economic, political, and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

About PHSA:

PHSA is a remote work-friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).

Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

What we do:

BC Cancer Agency is part of the Provincial Health Services Authority (PHSA). provides comprehensive cancer control for the people of British Columbia.

The Provincial Health Services Authority () plans, manages, and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province.

Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs:

PHSA and BC Cancer Agency are committed to employment equity, encouraging all qualified individuals to apply.

We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background, and experience, and value a safe, inclusive, and welcoming environment.

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