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Administrative Services Coordinator

1 month ago

Cold Lake, Alberta, Canada KAFT Professional Corporation Full time
Job Summary

We are seeking an experienced Administrative Services Coordinator to join our team at KAFT Professional Corporation. The successful candidate will be responsible for providing administrative support to our office, including implementing new administrative procedures, reviewing and evaluating existing procedures, and delegating work to office support staff.

Key Responsibilities
  • Implement new administrative procedures to improve office efficiency
  • Review and evaluate existing administrative procedures to ensure they are effective and efficient
  • Delegate work to office support staff to ensure tasks are completed in a timely manner
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Carry out administrative activities of the establishment, including data entry and report preparation
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondence
  • Perform data entry and maintain accurate records
  • Train staff on new procedures and policies
  • Oversee and co-ordinate office administrative procedures to ensure they are effective and efficient
  • Monitor and evaluate the effectiveness of administrative procedures and make recommendations for improvement
  • Oversee payroll administration and ensure accurate and timely payment of employeesRequirements
    • 2 years to less than 3 years of experience in an administrative role
    • Ability to work independently in a fast-paced environment
    • Excellent communication and organizational skills
    • Ability to maintain accurate and detailed records
    • Proficiency in MS Excel, MS Office, MS Outlook, MS PowerPoint, and MS Word