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Senior Administrative Coordinator

2 months ago

Halifax, Nova Scotia, Canada Royal LePage Atlantic Full time
Job Overview

We are seeking a highly organized and detail-oriented Senior Administrative Coordinator to join our team at Royal LePage Atlantic.

About the Role

This is a permanent, 25 hours per week position that offers a competitive salary of $45,000 - $55,000 per year, depending on experience. The ideal candidate will have 2 years or less of experience in a similar role and be fluent in English.

Key Responsibilities
  • Coordinate the flow of information within the team by managing communication channels and ensuring timely responses to staff and management.
  • Direct staff and provide guidance on administrative tasks, maintaining a positive and productive work environment.
  • Motivate staff through regular feedback and coaching, promoting a culture of excellence and accountability.
  • Open and distribute mail and other materials, maintaining a well-organized workspace.
  • Plan and organize daily operations, prioritizing tasks and delegating responsibilities as needed.
  • Establish and implement policies and procedures to ensure seamless day-to-day operations.
  • Determine and establish office procedures and routines, streamlining processes for maximum efficiency.
  • Schedule and confirm appointments, coordinating travel arrangements and meetings as required.
  • Answer telephone and relay telephone calls and messages, providing excellent customer service.
  • Answer electronic enquiries, responding promptly and professionally to all correspondence.
  • Advise senior management on administrative matters, offering expert guidance and support.
  • Respond to employee questions and complaints, resolving issues efficiently and fairly.
  • Greet people and direct them to contacts or service areas, providing a warm and welcoming atmosphere.
  • Type and proofread correspondence, forms, and other documents, ensuring accuracy and attention to detail.
  • Provide exceptional customer service, exceeding client expectations through proactive and responsive communication.
  • Work with the marketing department to understand and communicate marketing messages to the field, staying up-to-date on industry trends and best practices.
Benefits
  • Dental plan
  • Health care plan
  • Vision care benefits
Financial Benefits
  • Group insurance benefits
  • $40,000 annual salary (based on 25 hours/week)