Senior Administrative Coordinator for Orthopedic Care
2 weeks ago
About IWK Health Centre
IWK Health Centre is an academic health sciences centre located in Halifax, Nova Scotia, providing tertiary and primary care for two million children, youth, adults, and families each year across the Atlantic region. We have a team of approximately 4000 employees, physicians, volunteers, and learners at sites across Nova Scotia.
With a strong focus on training and mentorship opportunities, we recognize each other's talent and celebrate our successes. Our modern facilities or virtual work environment allows us to collaborate and align our work with our values, while also enjoying access to enhanced benefits and wellness programs.
We are proud to support our patients, families, and communities, and we are grateful for the generous donor support we receive. Promoting an anti-racist environment and calling out discrimination as we work and provide care is essential to us. We acknowledge the importance of working in Mi'kma'ki, the unceded and ancestral territory of the Mi'kmaq people, and we strive to eliminate discrimination by acknowledging our biases and reducing barriers faced by diverse communities.
The OpportunityThis exciting opportunity exists for an experienced Senior Administrative Coordinator to join our Orthopedic Care Team As a key member of the team, you will be responsible for providing high-quality administrative and organizational support to the Division of Orthopedics and Orthopaedic Surgeons.
- Maintain accurate and up-to-date files, utilizing Outlook to coordinate surgeons' schedules;
- Coordinate and schedule patient surgeries, including liaising with families, internal/external departments, hospitals, and agencies;
- Ensure effective team/division communications, anticipating and troubleshooting problems;
- Create and manage the clinic master schedule for Orthopaedic Care Team;
- Coordinate travel arrangements, including booking and expense recovery, as requested;
- Attend meetings, take minutes, produce, and distribute as required;
- Complete correspondence and records for computerized medical billing;
- Provide academic and research support, including literature searches and article retrieval;
- Manage office supplies, placing orders as needed;
- Participate in ambulatory care team discussions, offering input and ideas for improving clinic efficiency and functioning;
- Prepare purchase requisitions, cheque requisitions, and petty cash vouchers;
- Dictate, word process, and database entry;
- Prepare/typing/transcribing reports, project documents, correspondences, etc., distributing accordingly;
- Generate and track performance indicators as required;
- Establish and maintain an efficient office filing system, processing incoming/outgoing mail.
Requirements
To succeed in this role, you will require:
- A minimum High School Diploma or G.E.D.
- Graduation from a recognized medical office administration diploma program.
- A minimum of two years related administrative experience, preferably in a healthcare environment.
- Advanced working knowledge of Windows, MS Office programs, Adobe Professional, Outlook, Meditech, online medical searches, internet searches, and database programs.
- Keyboarding skills of 60 wpm (at least).
- Successful completion of a medical terminology course (preferred).
- Working knowledge of office equipment.
- Demonstrated strong time management, analytical, and problem-solving skills.
- Demonstrated organization skills, strong communication, and interpersonal skills.
- Demonstrated initiative; self-motivated and able to work with minimal supervision/direction.
- Demonstrated high regard for quality, accuracy, and attention to detail.
- Demonstrated ability to work well with others and in a collaborative, inter-professional team.
- Excellent judgment diplomacy and discretion in handling confidential and/or sensitive information.
- Ability to function effectively in a stressful environment with multiple deadlines and concurrent activities.
Salary Range: $24.69 - $27.53 per hour
Please note that preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions, bargaining units, or employment status are advised to seek clarification regarding their seniority, benefits, and vacation entitlement and/or usage prior to accepting the position.
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