Office Coordinator

4 weeks ago


Toronto, Ontario, Canada HOYD Contracting Solutions Ltd. Full time
Job Overview

We are seeking an experienced Office Coordinator to join our team at HOYD Contracting Solutions Ltd. This role will be responsible for providing administrative support and ensuring the smooth operation of our office.

Key Responsibilities
  • Coordinate the flow of information within the team, maintaining effective communication channels.
  • Manage incoming mail, packages, and other materials, distributing them as needed.
  • Plan and control budget expenditures, optimizing resources to achieve departmental goals.
  • Organize daily operations, prioritizing tasks and delegating responsibilities as necessary.
  • Determine and establish office procedures and routines, ensuring efficient workflows.
  • Schedule appointments, confirm meetings, and relay messages effectively.
  • Answer telephone calls and electronic enquiries, providing exceptional customer service.
  • Compile data, statistics, and other information, utilizing tools like spreadsheets and databases.
  • Order office supplies, manage inventory, and maintain a well-stocked workspace.
  • Arrange travel itineraries, make reservations, and coordinate logistics.
  • Set up and maintain manual and computerized filing systems, ensuring accurate and secure storage.
  • Type and proofread correspondence, forms, and documents, guaranteeing professionalism and accuracy.
  • Perform data entry, accurately capturing and recording essential information.
  • Provide exceptional customer service, addressing queries and concerns in a timely and courteous manner.
  • Maintain and manage digital databases, ensuring up-to-date records and seamless access.
  • Assist with basic bookkeeping tasks, reconciling accounts and processing transactions.
What We Offer
  • A competitive salary of $45,000 - $55,000 per annum, based on experience and qualifications.
  • The opportunity to work in a dynamic and supportive team environment.
  • A comprehensive benefits package, including medical, dental, and vision coverage.
  • A generous paid time off policy, allowing for relaxation and rejuvenation.


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