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Executive Assistant

2 months ago

Calgary, Alberta, Canada BDO Full time

Putting People First

BDO is a firm built on a foundation of positive relationships with our people and our clients. Each day, our professionals provide exceptional service, helping clients with advice and insight they can trust. In turn, we offer an award-winning environment that fosters a culture of collaboration, innovation, and growth.

Your Opportunity

BDO Canada is seeking an Executive Assistant to support the Consulting business leaders by facilitating the efficient and effective functioning of the Executive Office and its respective team to advance priority objectives.

Key Responsibilities

  • Support partners in achieving operational goals and implementing objectives
  • Proactively manage calendars and prioritize tasks without constant direction
  • Ensure partners are taken care of when traveling or in motion
  • Prepare for meetings and record minutes
  • Assist in leading strategic group initiative project streams

Key Growth Opportunities

Operations

  • Provide ongoing administrative support to the team
  • Maintain updated resource management views for the practice
  • Support administrative tasks, including scheduling and organizing meetings
  • General administrative duties, including photocopying and typing correspondence

Executive Support

  • Anticipate the needs of partners and ensure accuracy and coordination
  • Prioritize and organize activities and strategies
  • Draft talking points and ensure partners are prepared for meetings

Finance and Reporting

  • Track and monitor project progress and report to leadership
  • Prepare reports for leadership regarding project status
  • Assist with partner expense reports

How We Define Success

  • Demonstrate BDO's core values through all aspects of work
  • Understand client industry, challenges, and opportunities
  • Identify and recommend effective service delivery to clients
  • Participate in an inclusive and engaging work environment
  • Grow expertise through learning and professional development

Education and Professional Skills/Knowledge

  • 4+ years of experience in an executive assistant role or similar role
  • Office Administration diploma or other relevant education an asset
  • Prior working experience at a professional services firm an asset
  • Excellent knowledge of Microsoft Office computer programs
  • Ability to prioritize workload and manage multiple tasks