Administrative Support Specialist

2 weeks ago


Calgary, Alberta, Canada Kaizen Lab Inc. Full time

At Kaizen Lab Inc., we are seeking a highly skilled and organized Administrative Support Specialist to join our executive office team. The ideal candidate will have 3-5 years of experience supporting C-Suite executives and possess strong project management skills to handle multiple, concurrent tasks efficiently.

Job Summary

This role is responsible for providing high-level administrative support to the CEO and CFO, as well as assisting with the coordination and management of activities related to the Board of Directors. The successful candidate will have excellent communication and interpersonal skills, with the ability to work in a fast-paced environment and maintain confidentiality when necessary.

Responsibilities
  • Calendar Management: Manage the CEO and CFO schedules, including scheduling meetings, appointments, and travel arrangements, and ensuring time is optimized efficiently.
  • Meeting Support: Organize and facilitate executive meetings, one-to-one's, board meetings, including preparing agendas, taking minutes, and following up on action items.
  • Travel Arrangements: Arrange and coordinate complex domestic and international travel, accommodation, and itineraries, taking into account the CEO and CFO preferences and corporate requirements.
  • Project Assistance: Provide project management and administrative support for key company initiatives and special projects initiated by the CEO and CFO.
  • Expense Management: Process and track expenses, ensuring compliance with corporate policies.
Requirements
  • High School Diploma or equivalent required; Bachelor's Degree in Business Administration, Communications, or a related field considered an asset.
  • 3-5 years of experience supporting C-Suite executives.
  • Strong project management skills to handle multiple, concurrent tasks efficiently.
  • Excellent communication and interpersonal skills.
  • Ability to work in a fast-paced environment and maintain confidentiality when necessary.
Benefits

Calvert Home Mortgage offers a competitive salary range of $85,000 - $110,000 per annum, depending on experience, as well as comprehensive health and dental benefits, share ownership opportunities, and professional development opportunities.



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