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Administrative Assistant to Associate Dean, School of Management

2 months ago


Toronto, Ontario, Canada George Brown College Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to provide senior administrative support to the Associate Dean, School of Management. This is a dynamic role that requires excellent communication and organizational skills, as well as the ability to work effectively in a fast-paced environment.

Key Responsibilities
  • Provide administrative support to the Associate Dean, including fielding inquiries, resolving issues, and preparing reports and presentations.
  • Assess and respond to divisional incoming inquiries, composing memos, letters, and emails, and initiating telephone calls and meetings.
  • Prepare and process contracts, copying, invoicing, and expenses.
  • Research, compile, and prepare reports and presentations for meetings.
  • Schedule internal and external appointments, meetings, and travel arrangements.
  • Coordinate, create, verify, and maintain the accuracy of systems such as files, databases, and contact lists.
  • Work with program faculty and Manager Academic Operations to complete and distribute course outlines and curriculum planners.
  • Act as senior student service representative and administrative assistant to students, prospective students, staff, and public, ensuring timely and accurate information is provided.
  • Intervene in complex inquiries and difficult cases when other staff are not able to deal effectively or satisfactorily with the problem/concern.
  • Provide administrative support to other administrators or projects as required.
Requirements
  • Three-year Diploma or degree from a recognized post-secondary institution in Business, Executive Office Administration, or other related field of study.
  • Minimum three (3) years' experience in a senior administrative role working in a dynamic office environment, preferably with significant diversity in customer/student service relations, possessing excellent communication skills and an intermediate level in Microsoft Office, Office productivity software (Microsoft, Apple, Google Suite).
About Us

George Brown College is a leading institution in Toronto, committed to educating students through real-world learning. Our faculty and employees make this vision a reality, and we support them by making George Brown a great place to work. We offer hybrid work opportunities, a competitive pension plan, generous holiday and vacation time, a tuition assistance program, discounted rates for employees taking Continuing Education courses, and an equitable work environment where everyone matters.