Executive Support Specialist
1 week ago
About the Role:
We are seeking a highly organized and detail-oriented Executive Support Specialist to join our team at DAC Ideas.
Job Summary:
The Executive Support Specialist will provide administrative support to senior executives, ensuring seamless day-to-day operations and facilitating the achievement of business objectives.
Key Responsibilities:
- Record and prepare minutes of meetings, seminars, and conferences, maintaining accurate records and distributing them to relevant stakeholders;
- Schedule and confirm appointments for senior executives, ensuring timely arrival and departure from meetings;
- Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner;
- Compile data, statistics, and other information to support business decision-making;
- Maintain office supplies and inventory, ordering as necessary to avoid stockouts;
- Arrange travel, itineraries, and make reservations for senior executives, ensuring smooth trip logistics;
- Greet visitors, direct them to relevant contacts or service areas, and provide general assistance as needed;
- Type and proofread correspondence, forms, and other documents, ensuring accuracy and professionalism;
Requirements:
- 1-2 years of experience in an administrative role, preferably supporting senior executives;
- Degree in Business Administration, Communications, or related field;
- Excellent organizational, communication, and interpersonal skills;
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook;
- Ability to maintain confidentiality and handle sensitive information with discretion;
- Flexibility to adapt to changing priorities and deadlines;
What We Offer:
- A competitive salary range of $45,000 - $60,000 per annum, based on experience;
- Ongoing training and development opportunities to enhance skills and knowledge;
- A dynamic and supportive work environment that fosters collaboration and innovation;
- 40 hours per week, Monday to Friday schedule;
- Permanent employment contract with opportunities for growth and advancement;
- English language proficiency is required;
Contact Information:
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