Administrative and Reception Summer Student Support Specialist
21 hours ago
We are seeking a highly organized and detail-oriented Administrative and Reception Summer Student Support Specialist to join our team at the Federal Bridge Corporation Limited. This exciting opportunity offers the chance to gain valuable administrative experience and contribute to the success of our organization.
About Us:The Federal Bridge Corporation Limited is a Crown corporation responsible for overseeing Canadian federal interests in four international bridge crossings between Canada and the United States. Our mandate is to provide top-notch stewardship to ensure international bridges and associated structures are safe and efficient for users.
Key Responsibilities:- Provide reception and administrative support to colleagues, including triaging requests, greeting visitors, minute taking, formatting, scheduling, business presentations, reports, mail, publications, and correspondence.
- Serve as the primary liaison for our Translation Process, coordinating communications between employees and translators, managing timelines, tracking requests, proofreading, and verifying formatting upon receipt before sending to employees for distribution.
- Maintain up-to-date contact directories both internally and externally.
- Support the Communications Department with Employee Portal updates in SharePoint.
- Maintain inventory levels of office supplies.
- Schedule conference room use and organize virtual meetings.
- Ensure operation of office equipment is in proper working order; troubleshoot with IT and resolve issues when needed.
- Maintain meeting rooms and common areas.
- Process and prepare mail and distribute accordingly.
- Maintain parking passes and keys for offices and storage cabinets.
- Provide coverage of essential administrative functions in team members' absence.
- Demonstrated bilingual administrative writing and editing skills, with proficiency in MS Office suite.
- Superior verbal and written communication skills in English and French.
- Ability to work with minimal supervision, making decisions, and solving problems.
- Capacity to multitask and manage diverse responsibilities.
- Strong organizational skills, with an ability to prioritize workload and maintain confidentiality.
- An overall professional demeanor, warmth, and approachability.
- Ability to obtain and maintain reliability security clearance.
- Bilingualism (English and French) – CCC level required.
This position is salaried and offers a competitive salary range of $45,000 - $55,000 per annum, commensurate with qualifications and experience.
Please note that we thank all applicants for their interest; however, only those selected for further consideration will be contacted.
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Ottawa, Ontario, Canada Federal Bridge Corp Full timeJob OverviewWe are seeking an organized and detail-oriented Administrative and Reception Summer Support Specialist to provide high-quality support to our team. This role is perfect for a student looking to gain valuable experience in administration, communication, and problem-solving.About the RoleThe successful candidate will be responsible for providing...
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