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Administrative Support Specialist, Academic Affairs
1 month ago
About the Role
We are seeking an experienced Administrative Support Specialist to join our team in Academic Affairs at Saint Paul University. As a key member of our staff, you will provide exceptional administrative support to our faculty and students, ensuring seamless day-to-day operations.
Key Responsibilities:
- Manage complex systems and databases to maintain accurate records and reports.
- Coordinate scheduling, registration, and final grade entry processes for our students.
- Develop and implement solutions to improve efficiency and effectiveness in our office.
- Provide exceptional customer service to students, faculty, and staff, responding to inquiries and resolving issues promptly.
- Collaborate with faculty and staff to coordinate activities related to course and exam schedules, classroom assignments, and record keeping.
- Prepare and distribute official transcripts, uPass cards, and employee cards while ensuring timely completion and quality control mechanisms.
- Participate in archiving student records, training new employees, and contributing to special projects as needed.
Requirements
- Certificate or diploma in administration or a related field.
- 2+ years of experience in a similar role, preferably in a university setting.
- Strong knowledge of academic information systems, such as uoCampus.
- Excellent communication, interpersonal, and teamwork skills.
- A methodical approach to work, attention to detail, and ability to prioritize tasks effectively.
- Bilingualism (English/French) is an asset.
What We Offer
- An estimated salary of $60,000 - $80,000 per year, depending on experience.
- A dynamic and supportive work environment.
