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Administrative Support Specialist

3 months ago

North Battleford, Canada J.R. Simplot Company Full time

Company Overview

J.R. Simplot Company is a diverse and privately held organization with a strong foundation in agriculture and related sectors. Our operations encompass every facet of agriculture, from seed production to food processing and distribution.

Position Summary

The Office Operations Coordinator is responsible for a variety of administrative tasks that enhance customer service and support the operational needs of the team. This role is crucial in ensuring smooth retail operations.

Key Responsibilities

  • Provide comprehensive administrative assistance to the office and its personnel.
  • Prioritize exceptional customer service to meet and exceed client expectations.
  • Address inquiries via telephone, email, and in-person from customers and business partners.
  • Achieve proficiency in all organizational software and systems.
  • Assist clients with account management, including billing and prepayment processes.
  • Review and manage all incoming and outgoing correspondence.
  • Organize and maintain office records and files efficiently.
  • Ensure the reception area and general office space are kept tidy and welcoming.
  • Perform basic bookkeeping tasks as required.
  • Create and manage Purchase Orders for the office.
  • Complete daily financial reports accurately.
  • Maintain records for Custom Applications.
  • Assist with financing applications and track customer financing needs.
  • Organize and submit expense reports to the head office.
  • Coordinate office activities and events.
  • Ensure accuracy in product receiving and distribution.
  • Support inventory management processes.
  • Assist in warehouse operations as needed.
  • Undertake additional relevant duties as assigned.

Community Engagement

  • Actively support and contribute to local communities.
  • Foster a positive workplace atmosphere.
  • Maintain confidentiality regarding all customer and business information.
  • Participate in special projects as necessary.
  • Uphold the values of the organization in daily operations.
  • Continuously develop professional skills and leadership qualities.
  • Engage in community activities when appropriate.
  • Adhere to high ethical standards in all interactions.
  • Greet customers and suppliers with courtesy.
  • Provide support across various roles as needed.
  • Promote safety practices as outlined by the safety officer.
  • Maintain cleanliness in the office and surrounding areas.
  • Show respect and courtesy to all stakeholders.

Qualifications

  • 1-2 years of experience in an administrative role.
  • A certificate or diploma in office administration is an asset but not mandatory.
  • Proficiency in Microsoft Office Suite.
  • Valid Class 5 Driver's License.

Physical Requirements

  • Ability to perform repetitive tasks (e.g., typing).
  • Work in an office environment that may require sitting or standing for extended periods.

Equal Opportunity Employer

J.R. Simplot Company is committed to providing equal employment opportunities to all qualified applicants without regard to any protected status.