Facilities Coordinator

7 days ago

Kelowna, British Columbia, Canada fortisBC Full time

About the Role

We are seeking a highly skilled and experienced Facilities Coordinator to join our team at FortisBC. As a key member of our facilities management team, you will be responsible for ensuring the smooth operation of our facilities, including security systems, maintenance, and administrative tasks.

Key Responsibilities

  • Administer the operation of security systems, including responding to security concerns and communicating with staff and management.
  • Ensure facility services such as heating, ventilation, and air conditioning are maintained to applicable standards.
  • Coordinate and administer service contracts, including preparing scope of work and purchase requisitions.
  • Develop and maintain records in computerized maintenance management systems and ticketing systems.
  • Work with business units as a project manager to ensure successful implementation of modifications, renovations, and moves.
  • Meet with tenants to discuss their requirements and provide access to building base equipment.
  • Maintain documentation related to facilities, including building system, office equipment, and workspace inventories.
  • Ensure effective utilization of building and office systems through client orientation, communication, training, and support documentation.
  • Coordinate and summarize budgets, including preparing targets, budget comparisons, and analysis for cost control.
  • Administer the Corporate Records Management System, including developing and maintaining a Corporate Records Management Directory Manual.
  • Attend vendor courses and maintain open communication to ensure current knowledge of building and office systems.
  • Perform duties of a minor nature related to the above duties, including driving a vehicle.

Requirements

  • Successful completion of a Certificate in Facilities Management, Operations Management, Business, or a related field from an accredited post-secondary institution.
  • Four years of directly related relevant experience, of which one year experience involves managing facility projects.
  • Working knowledge of computer systems operations, environment, and peripherals, and various applications software in use in the department.
  • Oral, interpersonal, negotiating, and conflict resolution skills, including the ability to respond to difficult or demanding situations with tact and diplomacy.
  • Analytical, organizational, and written communication skills.
  • Ability to read and interpret building construction drawings.
  • Sound knowledge of office systems planning and layout.
  • Intermediate level keyboarding skills, including the ability to format correspondence, reports, and charts.
  • Valid British Columbia driver's license.

About FortisBC

FortisBC is a leading energy provider in British Columbia, committed to delivering safe, reliable, and sustainable energy solutions to our customers. We are proud to be a part of the community and are dedicated to making a positive impact on the environment and the lives of our customers.

Why Join Us?

We offer a competitive salary and benefits package, as well as opportunities for career growth and development. Our engaging workplace is safe, inclusive, and diverse, and we encourage volunteerism and community involvement. If you are a motivated and experienced professional looking for a new challenge, we encourage you to apply for this exciting opportunity.

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