Office Administration Specialist

4 weeks ago

Winnipeg, Manitoba, Canada WaterBlu Cleaning Corporation Full time
Position Overview

We are seeking a dedicated Administrative Assistant to support our operations at WaterBlu Cleaning Corporation. This role is essential in ensuring the smooth functioning of our office and providing exceptional support to our team.

  • Employment Duration: Permanent
  • Working Language: English
  • Work Hours: 40 hours per week
Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma from a program lasting 3 months to less than 1 year.
  • Experience: 2 to less than 3 years in a similar role.
Key Responsibilities
  • Manage and oversee budget planning and expenditures.
  • Develop and enforce office policies and procedures.
  • Document and prepare minutes for meetings, seminars, and conferences.
  • Coordinate the classification and evaluation of job roles.
  • Schedule and confirm appointments efficiently.
  • Implement training and development initiatives.
  • Handle incoming calls and relay messages appropriately.
  • Analyze employee data and provide insights.
  • Respond to electronic inquiries promptly.
  • Design and oversee communication strategies.
  • Gather and compile data, statistics, and other relevant information.
  • Prepare comprehensive reports for management review.
  • Advise senior management on administrative matters.
  • Address employee inquiries and resolve complaints.
  • Manage office supplies and maintain inventory levels.
  • Negotiate collective agreements on behalf of the organization.
  • Facilitate staff consultations and grievance processes.
  • Arrange travel itineraries and make necessary reservations.
  • Welcome visitors and direct them to appropriate contacts.
  • Establish and maintain both manual and computerized filing systems.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks accurately.
  • Deliver exceptional customer service.
  • Maintain and manage digital databases effectively.
  • Execute basic bookkeeping responsibilities.
  • Provide ongoing support to clients post-sale.
  • Plan, organize, direct, control, and evaluate daily operations.
Supervisory Responsibilities

Supervise a team of 5-10 individuals.

Technical Skills
  • Proficient in MS Excel, MS PowerPoint, MS Windows, MS Word, and electronic mail.
Specialization Areas
  • Correspondence Management
  • Report and Record Keeping
  • Contract Administration
Personal Attributes
  • Strong multitasking abilities
  • Sound judgment
  • Highly organized
  • Team-oriented
  • Effective time management skills
  • Quick learner
Additional Benefits
  • Free parking available for employees.

  • Administrative Support Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Sharma Law Office Full time

    Office Administrator RoleJoin the dynamic team at Sharma Law Office as an Office Administrator, where your organizational skills will shine. This position is essential for maintaining efficient office operations and supporting our legal team.Education: Completion of college or equivalent experience is required.Experience: Previous experience in an...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Jandu Custom Home Ltd. Full time

    Position OverviewJoin Jandu Custom Home Ltd. as an Office Administration Specialist. This is a permanent role requiring 35 hours of commitment each week. A secondary school graduation certificate is essential for this position, which operates within a construction environment.Key ResponsibilitiesOversee and manage budgetary allocations and expenditures.Lead...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada 20 Lines Ltd. Full time

    Position OverviewWe are seeking a dedicated **Office Administration Specialist** to enhance our operational efficiency at 20 Lines Ltd. This role involves managing various administrative tasks that are crucial for the smooth functioning of our office.QualificationsEducation: Secondary (high) school graduation certificateExperience: 1 year to less than 2...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Shri Hari Buildcon Ltd. Full time

    Position OverviewWe are seeking a dedicated **Office Administration Specialist** to join our team at **Shri Hari Buildcon Ltd.** This role is essential in ensuring smooth operational workflows and providing exceptional support to our executives.Key ResponsibilitiesAppointment Management: Schedule and confirm appointments efficiently.Communication: Answer...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Akhny Solutions Inc. Full time

    Office Administration SpecialistQualifications: Completion of a relevant certificate or diploma programExperience: 2-3 years or equivalent experience in a similar roleKey ResponsibilitiesOrganize and facilitate workshops and meetingsAssist personnel with inquiries and concernsCoordinate activities within the HR department to align with organizational...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada FOREFRONT STAFFING RESOURCES INC Full time

    Position OverviewWe are seeking a dedicated and organized Office Administration Specialist to support our operations at FOREFRONT STAFFING RESOURCES INC. This role is essential in ensuring smooth administrative processes and providing excellent service to our clients.Educational RequirementsCompletion of a college, CEGEP, or equivalent non-university program...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada FOREFRONT STAFFING RESOURCES INC Full time

    Position OverviewWe are seeking a dedicated Office Administration Specialist to enhance our operational efficiency at FOREFRONT STAFFING RESOURCES INC. This role involves a variety of administrative tasks that are crucial for maintaining smooth office operations.QualificationsEducation: Completion of a college, CEGEP, or other non-university certificate or...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Car Boyz Auto Full time

    Office Administration SpecialistEducation: Completion of secondary school diplomaExperience: 1-2 years in a similar roleKey ResponsibilitiesFacilitate communication within the departmentOversee daily operational tasksImplement office protocols and workflowsArrange meetings and appointmentsAddress employee questions and concernsDeliver exceptional customer...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada ZASH GROUP OF COMPANIES LTD. Full time

    Position OverviewThe Office Administration Specialist plays a crucial role in ensuring the smooth operation of our office at ZASH GROUP OF COMPANIES LTD.. This position involves a variety of administrative tasks that support our team and enhance productivity.Key ResponsibilitiesMeeting Coordination: Record and prepare minutes for meetings, seminars, and...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Newest Immigration Consulting Ltd. Full time

    Administrative Support SpecialistEducation: Secondary (high) school graduation certificateExperience: 2-3 yearsKey ResponsibilitiesOrganize and coordinate events such as seminars and conferences.Assess daily operational activities.Manage the opening and distribution of correspondence and materials.Oversee the work of other staff members.Document and prepare...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada Dale M. Ammeter Law Corporation Full time

    Position OverviewThe Office Administration Specialist plays a crucial role in ensuring the smooth operation of our law firm. This permanent position requires a dedicated individual who can manage various administrative tasks efficiently.Key ResponsibilitiesWork Schedule: Full-time, 40 hours per weekLanguage Requirement: Proficiency in...

  • Office Administration Specialist

    4 weeks ago

    Winnipeg, Manitoba, Canada NEO BIZ SOLUTIONS INC. Full time

    Position OverviewWe are seeking a detail-oriented Office Administration Specialist to support our operations at NEO BIZ SOLUTIONS INC.. This role is essential in ensuring the smooth functioning of our office environment.Key ResponsibilitiesMeeting Coordination: Record and prepare minutes for meetings, seminars, and conferences.Office Management: Determine...

  • Administrative Support Specialist

    5 days ago

    Winnipeg, Manitoba, Canada 5-Star Drywall Ltd. Full time

    About the Role5-Star Drywall Ltd. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our office staff, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesScheduling and Coordination: Schedule and...

  • Administrative Support Specialist

    5 days ago

    Winnipeg, Manitoba, Canada 5-Star Drywall Ltd. Full time

    About the Role5-Star Drywall Ltd. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our office staff, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesScheduling and Coordination: Schedule and...

  • Administrative Support Specialist

    2 days ago

    Winnipeg, Manitoba, Canada 5-Star Drywall Ltd. Full time

    About the Role5-Star Drywall Ltd. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our office staff, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesScheduling and Coordination: Schedule and...

  • Administrative Support Specialist

    1 day ago

    Winnipeg, Manitoba, Canada 5-Star Drywall Ltd. Full time

    About the Role5-Star Drywall Ltd. is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our office staff, ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesScheduling and Coordination: Schedule and...

  • Office Support Specialist

    4 days ago

    Winnipeg, Manitoba, Canada Butlers Compound Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Butlers Compound. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including receiving and...

  • Office Support Specialist

    5 days ago

    Winnipeg, Manitoba, Canada Butlers Compound Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Butlers Compound. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including receiving and...

  • Office Support Specialist

    1 day ago

    Winnipeg, Manitoba, Canada Butlers Compound Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Butlers Compound. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including receiving and...

  • Office Support Specialist

    2 days ago

    Winnipeg, Manitoba, Canada Butlers Compound Full time

    About the RoleWe are seeking a highly organized and detail-oriented Office Support Specialist to join our team at Butlers Compound. As an Office Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including receiving and...