Office Administration Specialist

4 weeks ago

Winnipeg, Manitoba, Canada NEO BIZ SOLUTIONS INC. Full time
Position Overview

We are seeking a detail-oriented Office Administration Specialist to support our operations at NEO BIZ SOLUTIONS INC.. This role is essential in ensuring the smooth functioning of our office environment.

Key Responsibilities
  • Meeting Coordination: Record and prepare minutes for meetings, seminars, and conferences.
  • Office Management: Determine and establish office procedures and routines.
  • Appointment Scheduling: Schedule and confirm appointments efficiently.
  • Communication: Answer telephone calls, relay messages, and respond to electronic inquiries.
  • Data Management: Compile data, statistics, and other relevant information.
  • Report Preparation: Oversee the preparation of various reports.
  • Inventory Control: Order office supplies and maintain inventory levels.
  • Travel Arrangements: Arrange travel itineraries and make necessary reservations.
  • Reception Duties: Greet visitors and direct them to appropriate contacts or service areas.
  • Filing Systems: Set up and maintain both manual and computerized information filing systems.
  • Documentation: Type and proofread correspondence, forms, and other documents.
  • Data Entry: Perform accurate data entry tasks.
Technical Skills
  • Software Proficiency: Familiarity with Google Docs and MS Office is required.
  • Terminology: Knowledge of business-related terminology is essential.
Work Environment
  • Conditions: Fast-paced environment requiring the ability to work under pressure and meet tight deadlines.
  • Attention to Detail: Must demonstrate a high level of accuracy and attention to detail.
Personal Attributes
  • Ability to multitask effectively.
  • Excellent oral and written communication skills.
  • Flexibility and sound judgment.
  • Strong organizational skills and reliability.
  • Client-focused with effective time management abilities.
  • Quick learner with a team-oriented mindset.
Qualifications
  • Education: Bachelor's degree is required.
  • Experience: 2 to 3 years of relevant experience in a similar role.
  • Employment Type: Permanent position.
  • Language: Proficiency in English is necessary.
  • Work Hours: 30 hours per week.

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