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Office Administration Specialist

2 months ago

Winnipeg, Manitoba, Canada FOREFRONT STAFFING RESOURCES INC Full time
Position Overview

We are seeking a dedicated Office Administration Specialist to enhance our operational efficiency at FOREFRONT STAFFING RESOURCES INC. This role involves a variety of administrative tasks that are crucial for maintaining smooth office operations.

Qualifications
  • Education: Completion of a college, CEGEP, or other non-university certificate or diploma program lasting 1 to 2 years, or equivalent experience.
  • Experience: A minimum of 2 years and less than 3 years in a similar role.
Key Responsibilities
  • Manage incoming and outgoing correspondence and materials.
  • Organize and oversee daily office functions.
  • Establish and implement office protocols and routines.
  • Coordinate and confirm appointments and meetings.
  • Handle contract management and documentation.
  • Respond to phone inquiries and relay messages efficiently.
  • Address electronic inquiries promptly.
  • Gather and compile data, statistics, and relevant information.
  • Maintain inventory and order office supplies as needed.
  • Arrange travel logistics, itineraries, and reservations.
  • Welcome visitors and direct them to appropriate contacts or service areas.
  • Set up and maintain both manual and computerized filing systems.
  • Conduct data entry tasks accurately.
  • Provide exceptional customer service to clients and stakeholders.
  • Oversee and manage a digital database effectively.
Work Environment
  • Ability to work independently with minimal supervision.
  • Capable of meeting tight deadlines.
  • Strong attention to detail is essential.
Personal Attributes
  • Excellent multitasking abilities.
  • Strong oral and written communication skills.
  • Demonstrated flexibility and adaptability.
  • Highly organized and reliable.
  • Effective time management skills.
  • Dependable and trustworthy.
Work Conditions
  • Permanent position.
  • Work hours range from 30 to 40 hours per week.
  • Work language: English.