Procurement Specialist

3 weeks ago

Calgary, Alberta, Canada Hood Packaging Corporation Full time

I. POSITION OVERVIEW

The Procurement Specialist plays a crucial role in assisting the Purchasing Manager with the comprehensive procurement process for the organization. This role encompasses the acquisition of essential raw materials, the issuance of purchase orders for maintenance supplies and services, and the management of raw material inventory. The specialist is tasked with overseeing aged inventory, ensuring the accuracy of inventory records, and supporting inventory planning parameters. Additionally, this position aids in scheduling work orders and planning orders. In the absence of the Procurement Specialist, the Purchasing Manager or their designated representative will take over the responsibilities associated with this role.

II. KEY RESPONSIBILITIES

Within the framework of applicable policies, safety, and quality standards, the Procurement Specialist is empowered to make decisions and take action. The delegation of tasks does not absolve responsibility for outcomes. Performance will be evaluated based on the successful fulfillment of assigned duties.

Core Responsibilities

  1. Inventory Management
    • Oversee aged inventories and collaborate with production and planning teams to ensure materials are utilized, sold, or adjusted for safety stock as necessary.
    • Ensure MRP integrity by reconciling completed work orders and schedules.
    • Execute additional tasks as directed by the Purchasing Manager.
    • Verify Bill of Materials and item components for accuracy in work orders.
    • Maintain raw material inventory integrity through effective cycle counting.
    • Pre-receive shipments from rail cars and truckloads.
    • Enter receipts in the inventory management system and assist in creating or editing purchase orders.
    • Update inventory management systems based on plant inventories.
    • Review daily pre-receivers in the inventory system, correcting errors and checking for over shipments.
    • Update pre-receiver effective dates prior to receiving activities.
    • Confirm purchase orders with supplier acknowledgments.
    • Assist the Purchasing Manager with financial analysis and reporting.
    • Review production schedules for material needs and shipment updates.
    • Expedite and follow up on shipments to ensure timely delivery of purchase orders.
    • Track railcar orders and releases via relevant transportation websites.
    • Analyze daily production schedules and generate release purchase orders.
  2. Purchasing Activities
    • Initiate and document all purchase orders, maintaining records of items purchased or transferred, and oversee pricing and inventory.
    • Close out purchase orders as necessary.
    • Engage with potential suppliers to gather specifications and present findings to management.
    • Adhere to all safety and quality requirements in purchasing practices.
    • Identify alternative sources for secondary materials or services.
    • Maintain effective purchasing protocols.
    • Conduct regular data maintenance within relevant systems related to purchasing and scheduling.
    • Negotiate and procure secondary materials for operational needs.
    • Develop and implement strategies to enhance the quality of secondary materials and ensure consistent supply.
    • Support the Purchasing Manager with various projects as needed.
    • Perform other related duties as assigned.
  3. Production Support
    • Participate in weekly production meetings to provide updates on inventory status.
    • Conduct physical inventory assessments for necessary materials in storage.
    • Comprehend and adhere to food safety and quality protocols.
    • Input monthly cycle counts based on assessments conducted by plant personnel.
III. WORKING RELATIONSHIPS
  • Collaborate and communicate effectively with team members in Planning, Production, Maintenance, Finance, and Customer Service regarding responsibilities.
  • Maintain regular contact with the Scheduler concerning raw material requirements.
  • Engage frequently with suppliers.
  • Coordinate with warehouse and accounting staff regarding inventory levels.
IV. FUNCTIONAL REQUIREMENTS
  • Regular use of computers, telephones, and various office equipment.
  • Understanding and compliance with safety and quality procedures are essential.
  • Ability to input data accurately.
  • Strong organizational skills to prioritize tasks effectively.
  • Ability to manage complex tasks and meet deadlines.
  • Familiarity with software related to purchasing and accounts payable functions.
  • Excellent interpersonal skills, both verbal and written.
V. PHYSICAL DEMANDS
  • Some physical effort may be required.
VI. WORK ENVIRONMENT
  • Office and manufacturing floor settings. Typical hazards associated with a manufacturing environment include elevated noise levels and warm temperatures during summer months.
  • Compliance with personal and product safety requirements, including hearing protection and safety footwear.
VII. QUALIFICATIONS
Education & Experience
  • Supply Chain Management certification or a High School diploma/GED with 3-5 years of experience in a manufacturing context involving materials planning, production scheduling, and inventory management.
Skills
  • Strong verbal and written communication abilities.
  • Capability to perform effectively under pressure.
  • Professional interpersonal skills.
  • Negotiation and presentation capabilities.
  • Proficient in Microsoft Office applications.
  • Strong mathematical skills.
  • Proven ability to work independently.
  • Basic understanding of accounting and manufacturing processes.
  • Fundamental knowledge of purchasing practices, pricing, and market dynamics.

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