Administrative Coordinator for Executive Leadership

4 weeks ago

Halifax, Nova Scotia, Canada Canadian Solar Inc. Full time

Job Description

Position Title: Executive Assistant

Department: Business Development

Entity: CS e-Storage

Reports To: Vice President, Commercial

Location: Halifax, Nova Scotia, Canada

Position Overview

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to the Vice President, Commercial. This role demands a dynamic individual capable of managing various administrative responsibilities while adapting to a flexible work schedule.

Key Responsibilities

  • Coordinate and manage travel arrangements, accommodations, and logistics for the Vice President, ensuring seamless travel experiences.
  • Prepare and submit expense reports for reimbursement, maintaining precise records and ensuring timely processing.
  • Assist in managing the Vice President's calendar, coordinating meetings, appointments, and events while resolving scheduling conflicts promptly.
  • Engage in a hybrid work model, with the flexibility to be present in the office approximately 50% of the time.
  • Support a modern, collaborative workspace environment.
  • Handle sensitive information with discretion and maintain confidentiality regarding executive matters and company information.
  • Act as a liaison between the Vice President and internal/external stakeholders, ensuring effective communication and relationship management.
  • Draft, proofread, and format documents and reports, ensuring accuracy and professionalism.
  • Manage and prioritize tasks and projects for the Vice President, ensuring timely completion and alignment with business objectives.
  • Conduct research and analysis on various topics as requested by the Vice President, providing insights and recommendations based on findings.
  • Utilize advanced skills in Microsoft Excel and PowerPoint to create and manage reports, presentations, and other documents.
  • Collaborate with the Inside Sales team to prepare reports, analyze data, and create presentations that support sales activities and strategic initiatives.
  • Assist in planning global and regional events such as business review meetings and trade shows.

Qualifications

  • 4-6 years of experience in an administrative or executive support role, focusing on travel coordination, expense management, and scheduling.
  • Intermediate to advanced proficiency in Microsoft Office, particularly Excel and PowerPoint.
  • Experience with data analysis, report generation, and presentation creation is essential.
  • Ability to work a flexible schedule, including in-office presence when required.
  • Strong verbal and written communication skills, with the ability to interact effectively with colleagues, vendors, and senior management.
  • Excellent organizational abilities, attention to detail, and the capacity to manage multiple tasks and priorities simultaneously.

Compensation & Benefits

Canadian Solar offers a competitive salary along with a comprehensive benefits package, including a Retirement Plan, medical/dental/life/disability programs, vacation, and sick days.

Canadian Solar Inc. is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.

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