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Halifax, Nova Scotia, Canada The Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Senior Executive Administrative Coordinator to join our team. This is a unique opportunity to work in a dynamic sector that touches the lives of all Nova Scotians.Primary AccountabilitiesLead and coordinate a broad range of activities and functions to ensure the...
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Halifax, Nova Scotia, Canada The Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Senior Executive Administrative Coordinator to join our team. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the efficient and effective operation of the Executive Office.Primary AccountabilitiesProvide exceptional...
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Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Senior Executive Administrative Coordinator to join our team. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the efficient and effective operation of the Executive Office.Primary AccountabilitiesProvide exceptional...
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Executive Coordinator
4 weeks ago
Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Senior Executive Administrative Coordinator to join our team. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the efficient and effective operation of the Executive Office.Primary AccountabilitiesProvide exceptional...
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Executive Coordinator
4 weeks ago
Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Senior Executive Administrative Coordinator to join our team. This is a unique opportunity to work in a dynamic and collaborative environment, supporting the efficient and effective operation of the Executive Office.Primary AccountabilitiesProvide exceptional...
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Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout UsThe Government of Nova Scotia is a dynamic organization that offers opportunities to grow and advance in a sector that touches the lives of all Nova Scotians. We are committed to continually improving our health care system, working collaboratively with our partners, including the Nova Scotia Health Authority and the IWK Health Centre. Our focus is...
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1 month ago
Halifax, Nova Scotia, Canada Government of Nova Scotia Full timeAbout UsThe Government of Nova Scotia is a dynamic organization that offers opportunities to grow and advance in a sector that touches the lives of all Nova Scotians. We are committed to continually improving our health care system, working collaboratively with our partners, including the Nova Scotia Health Authority and the IWK Health Centre. Our focus is...
Executive Administrative Coordinator
2 months ago
Position ID: 185438
Department: Administrative Support & Pediatrics
Employment Type: Permanent Part-Time (100% FTE) x 1 position(s)
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $ $ /hour
Application Deadline: Applications are accepted until 23:59 Atlantic Time
Nova Scotia Health Authority is a prominent academic health sciences organization dedicated to providing exceptional tertiary and primary care for a diverse population. Our team comprises approximately 4000 dedicated employees, healthcare professionals, volunteers, and learners across the region. We pride ourselves on fostering career development through comprehensive training and mentorship opportunities, recognizing and celebrating the unique talents of our staff.
Position OverviewUnder the direction of the Chief Operating Officer, the Executive Administrative Coordinator plays a vital role in delivering administrative assistance to specific members of the Division of Rheumatology. Key responsibilities include, but are not limited to:
- Transcribing various documents
- Compiling and analyzing statistics
- Reconciling financial records
- Retrieving journals and articles from libraries and online resources
- Managing rotations for medical students
- Taking minutes and preparing meeting agendas
- Coordinating travel arrangements
- Processing payroll entries
- Preparing requisitions for payments
- Liaising with external organizations and healthcare professionals
- Scheduling appointments and meetings
- Maintaining schedules for physicians
- Organizing meetings and events
- Filing and record-keeping
- Preparing claims for reimbursement
- Handling phone calls and correspondence
- Processing incoming and outgoing mail
- Composing various forms of communication
- Entering data and managing databases
- Photocopying and managing office supplies
The responsibilities outlined above are representative and should not be interpreted as exhaustive.
Work Schedule70 hours bi-weekly. Specific work hours to be determined.
Qualifications- High School Diploma or GED required.
- Completion of a recognized Office Administration Program required.
- A minimum of six (6) months of relevant administrative experience is required; one (1) year is preferred.
- A combination of equivalent education and experience may be considered.
- Preferred experience with Postgraduate and Undergraduate Medical Education programs.
- Proficient in Microsoft Office and other relevant technology.
- Keyboarding skills of at least 40 wpm required; 60 wpm preferred (testing may be required).
- Strong working knowledge of Excel is essential.
- Experience in scheduling appointments and meetings is required.
- High initiative, attention to detail, and self-discipline are essential.
- Excellent organizational, multi-tasking, and prioritization skills are required.
- Proven ability to work collaboratively within a team and communicate effectively.
- Experience with One45 is preferred.
- Experience in organizing events, travel, and meetings is an asset.
- Familiarity with financial systems is beneficial.
- Experience with SAP and Microsoft Outlook is an asset.
- Commitment to ongoing professional development.
- Graphic design experience is a plus.
- Experience in taking and producing meeting minutes is an asset.
- Demonstrated commitment to Family Centered Care is required.
- Competencies in additional languages are an asset.
We appreciate your interest in joining Nova Scotia Health Authority.
Please note that only candidates selected for an interview will be contacted. If invited to participate in an assessment process, you have the right to request accommodations. Please discuss your needs when invited to the assessment process.
This position is part of the Admin Professionals bargaining unit. Preference will be given to bargaining unit employees for unionized positions. Successful applicants changing unions or employment status should seek clarification regarding their seniority, benefits, and vacation entitlements prior to accepting the position.
An offer of employment is contingent upon the successful completion of all applicable background checks and verification of credentials.
