Procurement Specialist

3 weeks ago

Calgary, Alberta, Canada Hood Packaging Corporation Full time

I. POSITION OVERVIEW

The Procurement Specialist plays a crucial role in assisting the Purchasing Manager with the comprehensive procurement process for the Calgary Paper Plant. This role encompasses the ordering of essential raw materials, the issuance of purchase orders for maintenance supplies and services, and the management of raw material inventory. Additionally, the specialist oversees aged materials, ensures the accuracy of inventory records, and maintains the integrity of inventory planning parameters. In the absence of the Procurement Specialist, the Purchasing Manager or their delegate will take on the responsibilities of this role.

II. PRIMARY DUTIES

Within the framework of applicable policies, food safety, and quality standards, the Procurement Specialist is empowered to make decisions and take action. The delegation of tasks does not absolve responsibility for outcomes. Performance will be evaluated based on the fulfillment of assigned responsibilities.

Key Responsibilities

  1. Inventory Management
    • Oversee aged inventories and collaborate with production and planning teams to ensure optimal material usage and necessary safety stock adjustments.
    • Ensure MRP integrity by reconciling completed work orders and schedules.
    • Execute additional tasks as directed by the Purchasing Manager.
    • Verify the accuracy of Bill of Materials and item components for work orders.
    • Maintain raw material inventory integrity through effective cycle counting.
    • Pre-receive shipments by rail and truck.
    • Input receiving data in QAD and assist in creating or editing purchase orders.
    • Update MIS Inventory based on mill inventory data.
    • Review daily pre-receivers in MIS, correcting errors and checking for over shipments.
    • Update effective dates for pre-receivers at the start of each week prior to receiving activities.
    • Confirm purchase orders against supplier acknowledgments.
    • Assist the Purchasing Manager with financial analysis and documentation.
    • Review production schedules in MIS for material requirements and shipment updates.
    • Expedite and follow up on shipments to ensure timely delivery of purchase orders.
    • Track railcar orders/releases and switches via the relevant transportation website.
    • Analyze daily production schedules and generate release purchase orders.
  2. Purchasing Activities
    • Initiate and document all purchase orders, maintaining records of items purchased or transferred while ensuring pricing and inventory accuracy.
    • Close purchase orders as necessary.
    • Engage with potential suppliers to gather specifications and present findings to the Purchasing Manager, Manufacturing Manager, and General Manager.
    • Adhere to all SQF standards and General Manufacturing Practices (GMP).
    • Identify alternative sources for secondary materials or services.
    • Maintain effective purchasing practices.
    • Conduct regular data maintenance within MFG/PRO/EAM/MIS related to purchasing and scheduling functions.
    • Negotiate and procure secondary materials for the plant.
    • Develop and implement procedures to enhance the quality of secondary materials, adherence to schedules, and ensure a continuous supply.
    • Support the Purchasing Manager with various projects as needed.
    • Perform other assigned duties.
  3. Production Support
    • Participate in weekly production meetings to provide updates on inventory status.
    • Conduct physical inventory audits for required materials in the warehouse.
    • Comprehend and adhere to food safety and quality protocols.
    • Input monthly cycle counts based on inventory assessments conducted by plant personnel.
III. KEY COLLABORATIONS
  • Engage and collaborate with team members across Planning, Production, Maintenance, Finance, and Customer Service regarding responsibilities and duties.
  • Maintain regular communication with the Scheduler concerning raw material needs.
  • Establish consistent contact with suppliers.
  • Coordinate with warehouse and accounting personnel regarding inventory levels.
IV. FUNCTIONAL REQUIREMENTS
  • Frequent use of computers, telephones, and various office equipment.
  • Must understand and comply with food safety and quality procedures.
  • Ability to input data with precision.
  • Capability to prioritize tasks effectively.
  • Ability to organize complex tasks and meet deadlines.
  • Familiarity with software related to purchasing and accounts payable functions.
  • Strong interpersonal skills, both verbal and written.
V. PHYSICAL DEMANDS
  • Some physical effort is required.
VI. WORK ENVIRONMENT
  • Office and production floor. Hazards typically associated with a production environment include elevated noise levels and warm temperatures during summer months.
  • Personal and product safety requirements for the production area include hearing protection, safety glasses, and safety footwear.
VII. QUALIFICATIONS
Education & Experience
  • Supply Chain Management certification or a High School diploma/GED with 3-5 years of experience in a manufacturing setting, focusing on materials requirement planning, production planning, scheduling, and inventory control.
Skills
  • Excellent communication skills, both verbal and written.
  • Able to perform effectively under pressure.
  • Professional interpersonal abilities.
  • Negotiation and presentation skills.
  • Proficient in Microsoft Office applications.
  • Strong mathematical abilities.
  • Demonstrated ability to work independently.
  • Understanding of basic accounting and manufacturing processes.
  • Fundamental knowledge of purchasing practices, pricing, and market trends.

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