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Executive Administrative Specialist

3 months ago

Cobourg, Ontario, Canada OZONE WEST WELLNESS LIMITED Full time
Position Overview

OZONE WEST WELLNESS LIMITED is seeking a dedicated and organized Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and supporting various administrative functions.

Key Responsibilities
  • Education: Completion of secondary (high) school graduation certificate is required.
  • Administrative Tasks: Coordinate and arrange seminars, conferences, and meetings.
  • Supervise and guide other staff members.
  • Establish and enforce office policies and procedures.
  • Conduct training sessions for new employees.
  • Document and prepare minutes for meetings and events.
  • Design and implement office procedures and routines.
  • Develop and execute recruitment strategies.
  • Schedule and confirm appointments efficiently.
  • Manage contracts and oversee training and development initiatives.
  • Handle telephone communications and relay messages accurately.
  • Analyze employee data and provide insights.
  • Respond to electronic inquiries promptly.
  • Develop effective communication strategies.
  • Compile and maintain data, statistics, and reports.
  • Advise senior management on administrative matters.
  • Address employee inquiries and concerns.
  • Order and manage office supplies and inventory.
  • Negotiate agreements on behalf of the organization.
  • Facilitate staff consultations and grievance processes.
  • Organize travel arrangements and itineraries.
  • Welcome visitors and direct them appropriately.
  • Maintain both manual and digital filing systems.
  • Type and proofread various documents and correspondence.
  • Perform data entry tasks as required.
  • Coordinate and review projects and programs.
  • Plan, organize, and evaluate daily operational activities.
Personal Attributes
  • Strong multitasking abilities.
  • Exceptional oral and written communication skills.
  • Flexibility and adaptability in a dynamic environment.
  • Sound judgment and decision-making capabilities.
  • Highly organized and detail-oriented.
  • Team-oriented with a client-focused approach.
  • Reliable and punctual.
  • Effective time management skills.
Experience Requirements
  • 1 to 2 years of relevant experience is preferred.
  • This is a permanent position.
  • Work language: English.
  • Standard working hours: 35 hours per week.